T3SD ConCall-20120409

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Attendees

• 2012-2013 Board Liaisons - Congratulations new and returning Board Liaisons

Quorum Requirements (Chair +4 SD Reps for "decision making") or (Chair +3 SD Reps for "direction setting") Met: Yes

Attendee	Name	Affiliation
X	Patrick Loyd	HL7 T3SD Co-Chair
X	Freida Hall	HL7 T3SD Co-Chair
X	Diego Kaminker	Education
Regrets	Melva Peters (Board Liaison)	Education
	Patrick Loyd (Interim)	Education
	Bill Braithwaite	Electronic Services
X	Lorraine Constable (Board Liaison)	Electronic Services
X	Ken McCaslin	Electronic Services
	Diego Kaminker	International Mentoring
X	John Ritter (Board Liaison)	International Mentoring
	(Open)	Process Improvement
	Sandy Stuart (Board Liaison)	Process Improvement
	Rick Haddorff (Board Liaison)	Project Services
	Freida Hall	Project Services
	Woody Beeler	Publishing
	Jane Curry (Board Liaison)	Publishing
X	Jane Daus	Publishing
X	Brian Pech	Publishing
	Andy Stechishin	Publishing
	Sandy Stuart	Publishing
	Jane Curry (Board Liaison)	Tooling
	Tim Ireland	Tooling
X	Andy Stechishin	Tooling
X	Dave Hamill (non voting)	HL7 PMO Office
X	Lynn Laasko (guest)	TSC Project Manager

Meeting Admin

1. Roll Call
2. Approve Agenda - approved
3. Approve Meeting Minutes -
   • March 26 minutes - Andy moved approval; Lorraine seconded; Motion carried with 0 against; 1 abstain (Jane Daus), 5 Work Groups voting affirmative.
4. Work Group Updates
   • Education
     • Approve Project Scope Statement: Electronic Certification Testing (sent to T3SD list 3/28 and redistributed 4/6)
       • Education is investigating means to certify using new technologies. This project is related to tutorial on how to develop tutorials, e.g. include method to measure of competencies. Education is evaluating list of tests to determine a pilot.
       • Per March PBS Metrics, Education has 5 projects in Project Insight with the Next Milestone Behind >120 Days (yellow) – due to changes in leadership the WG has additional resources now and are evaluating projects to update status, thus the pending projects are not considered a barrier to approve the new project.
       • Motion to approve by Diego; seconded by Ken McCaslin. Motion carried with 0 against; 1 abstain (Brian Pech), 6 Work Groups voting affirmative.
       • Action: Freida/Patrick will forward to Lynn for TSC approval.
     • Patrick reported HL7 HQ is executing a business plan item to hire a Director of Education; the Education WG will need to work closely with the new staff member when this person is hired.
     • Diego provided an update on Pakistan eLearning.
   • Electronic Services
     • Approve Project Scope Statement #877: Develop HL7 Ballot Site Education Tutorial: http://www.hl7.org/Special/committees/es/projects.cfm?action=edit&ProjectNumber=877
       • Ken provided an overview of the project; ES received a web survey comment requesting help with the Ballot Desktop. It was not on list of items to be corrected; it was evaluated by an external vendor, but the vendor decided they did not want to take on the desktop. ES will offer a tutorial and have asked benefactors and affiliates to provide tutorials they may have developed as input. Freida commented there is a tutorial by Ed Tripp on HL7.org. Ken stated they plan to have the alpha tutorial version September 2011 with final version January 2013. They have reached out to Publishing and Education to co-sponsor, and will meet jointly at the WGM. This tutorial would probably be a WebEx/modular “eLearning” vs. a session at the WGM. For timing purposes (balloting occurs prior to the WGM) it would be better to be available for viewing at the convenience of the ballot reviewer. Patrick commented ES typically deals with “framework” but with Education and Publishing co-sponsoring, the project has the right participants. John Ritter suggested Liora had previously presented on this topic and did a good presentation. Patrick commented Renee Spronk also has a good at presentation style. Jane asked if this is primarily for V3 ballots? Ken stated the intent is using the ballot desk top, not a particular ballot version.
       • Per March PBS Metrics, all projects “green”.
       • Motion to approve carried with 0 against; 0 abstain, 5 Work Groups voting affirmative.
     • ES also working on Roadmap survey and updating projects. Will be doing outreach to other co-chairs for input in future.
   • International Mentoring
     • IMC has Africa initiative project going on; increasing circle of involvement incrementally and widened the circle during recent TAG meeting; invited to speak at ISO meeting prior to HL7 Vancouver WGM. Collaboration of IMC, JIC, ISO. Freida suggested they do a formal PSS for the initiative since they don’t have any current projects and to raise awareness; John agreed it might be time to create a scope statement.
   • Process Improvement
     • Not present.
   • Project Services
     • The Technical Steering Committee has requested Project Services to include the TSC Ballot Guidance recommendations into the next update to the Project Scope Statement. Project Services completed ballot reconciliation and posted the final document for “Introducing New Processes” in HL7 and has updated the job description for Work Group and Steering Division project facilitators.
   • Publishing
     • Jane reported re: V2.8 – Publishing is still waiting for completion of ballot reconciliation and corresponding chapter edits. Met with Austin last week to discuss V2 ballot quality/measurement; will have a follow up call next week and discuss at May WGM. Publishing will be evaluating V3 quality report for “reuse” with V2.
   • Tooling
     • The Challenge will be announced at the Vancouver WGM. There is an ongoing project to shape up with liaison program/budgeting. Making headway but still trying to work with other groups. Jane is working on a “shell” document/template for use with funded projects to gather information prior to Board submission.
5. Project Review
   • PBS Metrics at http://gforge.hl7.org/gf/project/tsc/frs/?action=FrsReleaseBrowse&frs_package_id=169 - (Updates posted March, July, November and at WGM)
     • Dave has posted an update in preparation for the May WGM. WGs asked to update their projects in the next couple of weeks. The URL below has instructions to update in Project Insight.
     • Tips to update Project Insight: http://gforge.hl7.org/gf/download/docmanfileversion/6536/8857/ProjectInsightTipSheet_2011.doc
6. TSC meeting Report -
   • Published weekly to Co-Chairs list and in eNews. Any questions?
     • http://hl7tsc.org/wiki/index.php?title=TSC_Minutes_and_Agendas
7. New Business -
   • Meeting Adjourned