2012-02-20 TSC Call Minutes

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 165-215-206		Date: 2012-02-20 Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso

Attendee	Name	Affiliation
x	Calvin Beebe	HL7 SSD SD Co-Chair
	Woody Beeler	HL7 FTSD Co-Chair
regrets	Freida Hall	HL7 T3SD Co-Chair
x	Tony Julian	HL7 FTSD Co-Chair
x	Austin Kreisler	HL7 TSC Chair, ad-hoc member
x	Lynn Laakso	HL7 staff support
	Patrick Loyd	HL7 T3SD Co-Chair
	Charlie Mead	HL7 ArB Chair
	Don Mon	HL7 Board Chair
x	Ravi Natarajan	HL7 Affiliate Representative
x	Ron Parker	HL7 ArB Alternate
regrets	John Quinn	HL7 CTO
	Helen Stevens	Ad-hoc member
x	Ed Tripp	HL7 DESD Co-Chair
x	Pat Van Dyke	HL7 SSD SD Co-Chair
x	Mead Walker	HL7 DESD SD Co-Chair
x	Brian Pech	observer
x	Don Lloyd	HL7 HQ Technical Publications, invited guest

Quorum Requirements (Chair +5 with 2 SD Reps) Met: YES

Agenda

Agenda Topics

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes of 2012-02-13 TSC Call Agenda
4. Austin reviews the action items
5. Approval items:
   • Tabled Motion: Approve updated project scope statement for Medication Statement Service Profile for SOA WG of FTSD, cosponsored by Pharmacy WG of DESD at Project Insight # 838, TSC Tracker # 2159.
   • Motion: Approve project scope statement for HL7 Profile for CDA Release 2:Immunization History with Forecast for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 853, TSC Tracker # 2177.
   • Motion: Approve project scope statement for HL7 Version 3 CDA Implementation Guide: Reporting Death Information from the EHR to Vital Records, Release 1 (US Realm) for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 859, TSC Tracker # 2182.
   • Motion: Approve project scope statement for HL7 Version 3 CDA Implementation Guide: Reporting Birth and Fetal Death Information from the EHR to Vital Records, Release 1 (US Realm) for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 860, TSC Tracker # 2181.
   • Motion: Approve project scope statement for Study Design: Structured Document for RCRIM WG of DESD at Project Insight # 851, TSC Tracker # 2180.
   • Motion: Approve project scope statement for HL7 Certification Enhancement for Education WG of T3SD, at Project Insight # 865, TSC Tracker # 2183.
   • Motion: Approve out of cycle ballot request for Version 2 release 2.7.1 - NIB for O&O WG of SSD SD, at Project Insight # 793, TSC Tracker # 2186.
   • Motion: Approve out of cycle ballot request for Version 2 Release 1 S&I Framework Lab Results Interface Implementation Guide for V2.5.1 for O&O WG of SSD SD, at Project Insight # 792, TSC Tracker # 2185.
6. Discussion topics:
   • privacy issue of including emails in ballot comments spreadsheets (see TSC Tracker # 2174)
   • Harmonization Work Group Health Metric
     • From MnM/Vocabulary WG in San Antonio: Workgroup health should only be based on committee harmonization representation if they would have "standing" as defined in the harmonization rules. Specifically: - vocabulary WG, MnM WG, SD wG - Proponent Work groups - Any Work Group that has content in the current Ballot Cycle or that has an approved project developing content for future DSTU or Normative ballot. Workgroups *without* standing, as defined above, should not be penalized in Work Group health for non-participation in harmonization. Furthermore, one person can represent more than one group provided they participate in all groups they represent.
7. Reports: (attach written reports below from Steering Divisions et al.)
8. Open Issues List

Supporting Documents

• See links

Minutes

Minutes/Conclusions Reached:

1. Introduction of visitors (including declaration of interests) Brian Pech joins the call.
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes of 2012-02-13 TSC Call Agenda, Ron and Ravi abstain, approved 4/0/2.
4. Review action items – Assign review dates or update status on action items:
   • Austin will also need to flag the Tooling EHR Profile designer as a SAIF Architecture project. This will be addressed on next week's SAIF AP call.
   • Austin suggests we follow up with Education as well as HQ on the idea of Monday Q1/Q2 tutorials for cochair and facilitator training topics. This has been added to TSC Tracker # 2190
   • Ed needs to draft a list of responsibilities for the ORC liaison. This has been added to TSC Tracker # 2189
   • Austin will talk with John, Mark and Karen on what is being done in the effort to identify implementation references and bring it back to discuss later. This has been added to TSC Tracker # 2191
5. Approval items:
   • Tabled Motion: Approve updated project scope statement for Medication Statement Service Profile for SOA WG of FTSD, cosponsored by Pharmacy WG of DESD at Project Insight # 838, TSC Tracker # 2159. Two DSTU implementers identified.
   • Vote: unanimously approved
   • Motion: Approve project scope statement for HL7 Profile for CDA Release 2:Immunization History with Forecast for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 853, TSC Tracker # 2177.
   • Vote: unanimously approved
   • Motion: Approve project scope statement for HL7 Version 3 CDA Implementation Guide: Reporting Death Information from the EHR to Vital Records, Release 1 (US Realm) for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 859, TSC Tracker # 2182.
   • Motion: Approve project scope statement for HL7 Version 3 CDA Implementation Guide: Reporting Birth and Fetal Death Information from the EHR to Vital Records, Release 1 (US Realm) for PHER WG of DESD, cosponsored by Structured Documents WG of SSD SSD at Project Insight # 860, TSC Tracker # 2181.
   • Revised Motion: Approve the two death reporting IG projects with the amendment to each title to refer to CDA R2, by Ed seconded by Ravi.
   • Vote: unanimously approved
   • Motion: Approve project scope statement for Study Design: Structured Document for RCRIM WG of DESD at Project Insight # 851, TSC Tracker # 2180. Ed described their project with moving from description of study design from message to document as a sibling to CDA much as SPL is a document format sibling to CDA. Calvin asks if R3 is done before this goes normative whether they'd be interested in switching to CDA R3? Ed agrees it is certainly a possibility. Ravi asks if as a child of CDA it is actually a profile, but clarified by Ed it's not CDA but another form of Structured Document as a sibling.
   • Vote: unanimously approved
   • Motion: Approve project scope statement for HL7 Certification Enhancement for Education WG of T3SD, at Project Insight # 865, TSC Tracker # 2183. No one from T3SD is on the call. Ravi asks if it is a process improvement project. Brian comments that the current certification process is knowledge-heavy, and they seek a way to document one's ability to do the work. They wish to refine certifications available to indicate someone's knowledge of an area versus demonstrated implementation experience. Calvin asks if there is also part of scope to develop the education programs to support the certification. How will one identify which education programs will need to be attended to master the certification. ACTION ITEM: Lynn will invite Diego to next week's meeting to discuss. Calvin notes turnout for certification after an education session is a low percentage of the total attendees. What is the anticipated turnout for such certification? These are questions to address to project team. Motion tabled.
   • Mead joins.
   • Motion: Approve out of cycle ballot request for Version 2 release 2.7.1 - NIB for O&O WG of SSD SD, at Project Insight # 793, TSC Tracker # 2186. Tied to US Government mandates, the V2.7.1 changes are all universal but the timing is needed for US realm as quickly as possible despite being timed very close to the May ballot cycle. Don notes that they would appear on the main ballot desktop along with the other entries in the May ballot cycle due to limitations of the ballot desktop. The driving factor is the 30-day announcement period and the preparation of the ballot materials. Opening dates postponed more than four or five days would generally have a second ballot announcement.
   • Vote: unanimously approved
   • Motion: Approve out of cycle ballot request for Version 2 Release 1 S&I Framework Lab Results Interface Implementation Guide for V2.5.1 for O&O WG of SSD SD, at Project Insight # 792, TSC Tracker # 2185. This was identified as a DSTU ballot rather than normative.
   • Vote: unanimously approved
6. Discussion topics:
   • privacy issue of including emails in ballot comments spreadsheets (see TSC Tracker # 2174) Discussion ensued on ballot reconciliation spreadsheet as well as other materials posted to the HL7 website(s) from which email addresses can be harvested. Ravi comments that different organizations and different countries have varied privacy policies to protect information. Calvin asks if this is in regard to non-member access or any access. Austin suggests that the macro used to combine comments might be modified to omit email addresses. Tony notes that there are many members that attend WGM that are not listed in the global membership directory as they may not be voting members of their organization for whom contact information is still needed. A scanned attendance sheet allows follow up and prevents automated retrieval of email addresses. You may need to keep the email addresses available to cochairs but not published on the consolidated spreadsheet. Mead would rather tackle this piecemeal rather than systematically.
     • Motion: Mead moves that we request email addresses of voters not be included when the macro creates a consolidated spreadsheet. Ravi seconds.
     • Vote: unanimously approved. ACTION ITEM: Lynn will forward the request to Don.
   • Harmonization Work Group Health Metric
     • From MnM/Vocabulary WG in San Antonio: Workgroup health should only be based on committee harmonization representation if they would have "standing" as defined in the harmonization rules. Specifically: - Vocabulary WG, MnM WG, SD WG - Proponent Work groups - Any Work Group that has content in the current Ballot Cycle or that has an approved project developing content for future DSTU or Normative ballot. Workgroups *without* standing, as defined above, should not be penalized in Work Group health for non-participation in harmonization. Furthermore, one person can represent more than one group provided they participate in all groups they represent.
       • Discussion ensued regarding determination of "Standing" as a work group having participation also represents more work for generating the WGH metrics. Certain WG will always be left out such as RIMBAA so from the harmonization rules do not have 'standing'. Calvin suggests we withdraw this and come up with a more static measure to evaluate across all the groups. However those that are not balloting content ought to still be concerned with harmonization of "patterns". Continue discussion next week. Harmonization is coming up in 2-3 weeks so we need a decision fairly soon.

Next Steps

Actions (Include Owner, Action Item, and due date) Lynn will invite Diego to next week's meeting to discuss HL7 Certification Enhancement project for Education WG Lynn will forward the request to Don that email addresses of voters not be included when the macro creates a consolidated spreadsheet.

Next Meeting/Preliminary Agenda Items Harmonization Work Group Health Metric 2012-02-27 TSC Call Agenda.