2011-01-08 TSC WGM Minutes

TSC Saturday meeting for 2011Jan WGM, Sydney Australia

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location:		Date: 2011-01-08 Time: 9 AM - 5 PM local time
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso
Attendee	Name	Affiliation
?	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Bob Dolin	HL7 Board Chair (member ex officio w/vote)
?	Ed Hammond	HL7 Board Vice-Chair (member ex officio w/o vote)
?	Chuck Jaffe	HL7 CEO (member ex officio w/o vote)
?	Tony Julian	HL7 FTSD Co-Chair
?	Austin Kreisler	HL7 TSC Chair, DESD Co-Chair
?	Lynn Laakso (scribe, non-voting)	HL7 HQ
?	Patrick Loyd	HL7 T3SD Co-Chair
?	Ken McCaslin	HL7 TSS SD Co-Chair
regrets	Charlie McCay	International Council Representative
?	Charlie Mead	HL7 ArB Chair
?	Don Mon	HL7 Board Chair (member ex officio w/o vote)
?	Ron Parker	HL7 ArB Alternate
?	John Quinn	HL7 CTO (TSC member ex officio w/vote)
regrets	Gregg Seppala	HL7 SSD SD Co-Chair
?	Ed Tripp	HL7 DESD Co-Chair
?	Jay Zimmerman	HL7 International Council Representative
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Q1 - Strategic Initiative and HL7 Strategic Issues: 9 am to 10:30 am

1. Roll Call and Introduction of visitors (including declaration of interests)
2. Additions to, and acceptance of, agenda:
3. Link to Interim decision review since last WGM
4. Strategic initiative discussion
   • Review SI ballot comments (not reconciliation)
5. HL7 Quality Plan (15 mminutes)
   • Project status
6. HL7 Business Plan review (30 minutes)
   • Plan socialization with TSC

Q2 - TSC Planning and Open Issue Review: 11 am to 12:30 pm

1. (45 mins) Review Open Issues List
   • Foster development of Product Strategy (#1364) – Product Quality spun off into its own project. Product & Services Strategy project scope is outstanding task item assigned to Ken. Is this related to the Martopia effort?
   • HL7 Security Considerations – Cookbook (#1513) – [see also introducing new processes to HL7 at # 1681], what is the consensus mechanism by which this has been approved for use as an Education tutorial?
   • Healthcare Readiness Project Development (#1636) – Government projects held a call on November 23rd; updated scope statement sent to GPWG on 12/09.
   • Neutral Mapping Notation (#1600) – sent followup inquiry to ITS and received response that WG would likely approve a revised scope statement at the January WGM.
   • How to proceed with NCPDP’s request for mapping to the RIM (#1647) – last update was that John Quinn was to create a proposal for John Klimek to do the NCPDP mapping.
   • Explore maintaining usage statistics for V3 (pending response by Marketing) # 1661 – extended request to Marketing to accept ownership of the issue but have had no response.
   • Introducing new processes to HL7 (# 1681) – description of “process adoption” process, e.g. alpha vs endorsed vs. encouraged vs mandated i.e. Security Risk Framework Cookbook
2. (January) Review TSC Mission and Charter
3. (January) Review TSC Decision Making Practices
4. (May) Elect TSC Representative to Nominations Committee (Per GOM Section 10.06.01)
5. (May) Review TSC Three-Year Plan
6. (May) Review TSC Communications Plan - how are we doing against it?
   • Maintenance project: obtain / publish WG updates to M&C, SWOTs and DMPs
   • Task: report Work Group Health, and Work Group Visibility
   • Task: Report Project Visibility
   • Task: Report Product Visibility
7. Next WGM Planning - next two WGMs - 2011-05-14_TSC_WGM_Agenda, Orlando FL; 2011-09-10_TSC_WGM_Agenda, San Diego, CA

Q3 - TSC Project Review: 1:30 pm to 3 pm

TSC Project List:

1. EA IP Project Insight # 469
2. Product Visibility PI# 478
3. TSC Work Group Visibility Plan PI#631 (three-year plan item)
4. TSC Communications Plan PI# 645 (three-year plan item)
   • Work Group Health metrics - review suggestions
     • Add metrics to WGH for % of projects having next milestone date in the past (Tracker # 1649)

       Status as of 2010Oct: Evaluate Project Health before tying this to Work Group Health

     • Add participation in publishing calls to Work Group Health (Tracker # 1659)
     • Measure ballot progress in terms of overall years and in number of cycles to successful ballot (Tracker # 1660)
     • Metric to identify whether the WG follows their own DMPs re: posting minutes (Tracker # 1683)
     • measure coordination between WG co-chairs (Tracker # 1731)
     • WG has a DMP based on review of the updated template, for 2011May (Tracker # 1732) - already passed by TSC; going into effect next cycle.
5. HL7 Product Quality Plan PI# 647
6. TSC Continuous Improvement objectives PI# 648 (three-year plan item)
7. TSC Linkage between Work Group 3-year plans and Strategic Plan PI# 649 (three-year plan item)
8. TSC Communication Strategy Project PI# 696
9. Innovations Project PI# 701

Pending Projects

1. Product Strategy Project (Project Insight # 413)
2. T3F Strategic Initiative Review

Q4 - Architecture and Tooling: 3:30 pm to 5pm

1. ArB
2. Tooling

Sunday

- SAIF

Tuesday lunch

1. WGM agenda setting
   • 2011-05-14_TSC_WGM_Agenda, Orlando FL;

     (May) Review TSC Three-Year Plan

     (May) Review TSC Communications Plan

   • 2011-09-10_TSC_WGM_Agenda, San Diego, CA

     (September) Review TSC SWOT

Minutes/Conclusions Reached:

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .