Difference between revisions of "Meeting-20080113"

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* HQ: Karen Van Hentenryck  
 
* HQ: Karen Van Hentenryck  
 
== invited ==  
 
== invited ==  
−
* Charles Jaffe (CE); Chuck Meyer (HL7 Chair); Ed Hammond (HL7 Chair Elect)
+
* Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair)
 +
 
 
== Apologies ==
 
== Apologies ==
 
None
 
None
 
== Agenda==
 
== Agenda==
  
−
#''(10 min)'' '''Meeting Admin'''
+
#'''Meeting Admin'''
−
## '''Roll Call''' - Quorum was established with the following participants in attendance: John Quinn, Charlie Mead, Karen Van Hentenryck, Austin Kreisler, Gregg Seppala, Charlie McCay, Charles Jaffe, Ken McCaslin, Jim Case, Woody Beeler, Frank Oemig. 
+
## '''Roll Call''' - Quorum was established with the following participants in attendance: Gregg Seppala, Calvin Beebe, Frank Oemig, Jim Case, Austin Kreisler, Charlie McCay, John Quinn, Ed Hammond, Ken McCaslin, Chuck Meyer, Woody Beeler, Ioana Singureanu, Helen Stevens Love, Karen Van Hentenryck
−
## '''Accept Agenda''' - Beeler asked to add a brief discussion of whether the TSC rather than the Board should host the schema discussion raised by Heitmann for the Jan 15 Board meeting.  With that change, the agenda was approved.
+
## '''Accept Agenda''' - The agenda was approved.
−
## '''Approve Minutes''' [[Concall-20071210]] - McCaslin reported that he sent along a few minor edits to the Dec 10, 2007 TSC meeting minutes this morning.  '''MOTION by McCaslin''': To approve the minutes as corrected; seconded by Beeler.  Motion passed unanimously
+
# '''Vote to accept new ARB composition''' John Quinn presented the proposed ARB slate: Rene Spronk, Ron Parker, Grahame Grieve, Tony Julian, John Koisch, Nancy Orvis, Abdul-Malik Shakir, Mead Walker, Cecil Lynch, Yongjian Bao (V2, V3 messaging, and vocab).  '''MOTION by Case''': To approve the proposed TSC slate; seconded by McCaslin.  Motion carried unanimously. ''Issue'': Jim Case suggested that at some time, the TSC address issue of getting quorum on SD votes.
−
#''(10 min)'' '''Standing Committee Reports
+
#'''2008 Objectives''' - McCay reviewed the current list of 2008 TSC objectives in preparation for the TSC report on Monday evening, to the membership during the Tuesday morning session and during the Tuesday Board meeting.
−
## CEO Report - Nothing to report.
+
#*TSC reporting and communication processes
−
## CTO Report - Quinn reported that he has spent much of his time recently providing Jaffe with input on the roadmap. He received communication from Ken Lunn that NHS will assist financially to advance the tooling development activities. Quinn will meet with Lunn at the WGM to discuss further. Jaffe noted that the roadmap proposal to be presented to the TSC and Board in San Antonio calls for a TSC representative to serve on the 2008 roadmap taskforce and the yearly roadmap committee thereafter. He asked the TSC to begin considering who might want wish to appoint to this committee. Jaffe is seeking one representative in addition to the CTO.
+
#*Establish effective ARB and Project Services Committees
−
## ARB report- C. Mead reported that the composition of TSC is almost complete:  John Koich and Grahame Grieve have agreed to serve, and C. Mead is seeking one representative from Canada. The ARB has two days of meetings scheduled in San Antonio; thereafter there will be weekly calls similar to the TSC.  He hopes to come away from San Antonio with the list of ARB deliverables for the rest of the year.  C. Mead thinks those deliverables are likely to include working through the three area of the interoperability paradigm: (1) documents (2) messages, and (3) services; and determining whether they can be combined under a single paradigm and dynamic model.  The ARB likely needs representation from the Vocabulary committee. Cecil Lynch was suggested; C. Mead will followup with him.  '''ACTION ITEM:'''  TSC will vote on ARB composition at WGM.
+
#*Clarify roles/responsibilities
−
## Affiliates Report - Nothing to report.
+
#**Organizational structure of  SIGs/TCs into work groups
−
## Domain Experts - Jim Case reported that the Steering Division vote on the RCRIM proposal resulted in only 3 votes from the 18 working groups in this Steering Division. He feels that they they will likely need to revisit the mission/charter statements of the various work groups within this steering division to to determine their viability as stand-alone entities. He also noted that there is nothing in the DMPs to indicate what happens when you have a vote and very few work groups respond.
+
#*Issues management/tracking
−
## Foundation & Technology - Nothing to report.
+
#*Make real the HL7 products and services strategy
−
## Structure & Semantic Design - Nothing to report.
+
#**Improve ballot quality
−
## Technical & Support Services - McCaslin reported that he's updated the mission/charter of the Project Services group and asked the TSC whether this should be brought back to the TSC for approval. There was consensus that the update mission/charter for this group should be approved by the TSC.  '''''ACTION ITEM:'''''  McCaslin will bring the update mission/charter to the TSC meeting on Sunday evening at the Jan WGM for approval.  
+
# '''SDO Collaboration''' - Hammond reported that as it relates to the ISO/CEN/HL7 joint work that HL7 needs to continue to meet its objectives. He suggested that the TSC explore pathways for allowing HL7 standards to be distributed to the broader community.  Hammond also raised the issue of  keeping the RIM up to date and in synch as it exists in ISO and HL7. The ISO version of the RIM is out of date. Beeler noted that ISO didn’t object to the RIM content; the objections were related to non-substantive issues/items. There was a suggestion that HL7 re-ballot the RIM and invite ISO to participate in that ballot. Beeler noted there will be pressure to include the whole RIM, not just the backbone (the RIM ISO ballot was constrained to the backbone). If we think this will be problematic, we might consider splitting the RIM into two documents. It would be ideal if ISO/CEN would support our maintenance process through harmonization.  Beeler noted that HL7 decided many years ago not to re-ballot the RIM every year.  HL7 might consider balloting the RIM every other year or at some other defined interval? We might consider open a ballot effective in March on the current RIM (omitting all but the core) to ballot only those changes since last ballot and see if t passes.  We could run a second ballot on the communications portion of the RIM.  Hammond will suggest the various strategies with the JIC. Hammond reported that there are currently three joint projects: (1) Data Elements, (2) ICSR, (3) IDPM.  Questions have been raised regarding the number of joint projects that can undertaken without derailing HL7’s own plans. Quinn is working on the process for bringing these projects into HL7. Meyer asked about the IHE and how this fits into the discussion of SDO collaboration. Hammond reported that the IHE is becoming a legal entity that might be a standards organization. Should that be the case, we will need to collaborate with them.HL7 has joined the IHE as an organizational member and we will work our the terms of the MOU once they have sorted out the legal issues. The group discussed several suggestions for the terms that might outlined and/or addressed in the MOU and will discuss them again at a later time.
−
#''(10 min)'' '''[[Objectives for 2008]]''' - McCay reported that he drafted this list of objectives in preparation for his TSC presentations to the affiliates on Sunday and to the work group co-chairs on Monday evening. He would appreciate any suggestions or updates to the following list:  (1) TSC reporting and communications processes; (2) Establish effective ARB and Project Services Committees; (3) Clarify roles/responsibilities; (4) Issue management and tracking; (5) Make real the HL7 Product and Services strategy.  Case suggested the following additions to McCay's list:  (1) ballot publishing, particularly streamlining and improvement of the quality of ballot publishing; (2) Roles of TCs/SIGs and clarification of SIGs and projects.  What are projects and how do we define them.
+
# '''Issue management''' - Singureanu, Wilfred Bonney, Charlie McCay and K. Van Hentenryck will meet during the WGM to discuss some of the issues that need to be resolved.  
−
#''(10 min)'' PHR out of cycle ballot [http://lists.hl7.org/read/messages?id=120289] - Quinn indicated that approval of out-of-cycle ballots should be delegated to the TSC Chair, the CTO or someone other than the Board or Executive Committee.  In addition to delegating this responsibility, we need a process to manage it. We need to consider Don Lloyd’s time and the confusion that out-of-cycle ballots present to voters. Beeler asked if this was a universal ballot or US ballot and asked whether we should declare this as US realm only ballot. There was consensus that this out-of-cycle ballot should be open only to the existing ballot pool (i.e.,new voters cannot join).  '''Motion by Beeler:''' That the TSC approve the PHR S Functional Model out-of-cycle ballot (to open Feb. 14 or 15); seconded by McCaslin. Motion passed unanimously.'''''ACTION ITEM''''': Quinn to develop draft processes and critera for out-of-cycle ballots.  
+
# '''Products & Services Strategy'''- McCay reported that Jaffe has requested a TSC representative, in addition to John Quinn to serve on the roadmap committee.  Once the criteria for serving on this committee is defined and shared with the TSC we can move forward with identifying a representative.
−
#''(5 min)'' '''Agenda for [[Jan 2008 WGM]]'''- The agenda should include the following items added during today's TSC call: (1) Process and critera for out-of-cycle ballot approval; (2) vote on ARB composition; (3) vote on updated project services committee mission and charter.  
+
# '''TSC Communications Plan''' - McCay reviewed the current list of Communications from the TSC as published on the wiki. A technical newsletter was suggested this morning at the affiliate meetings. It would be ideal to publish this document interim to the working group meetings.  '''''ACTION ITEM''''': Stevens-Love and Van Hentenryck will to coordinate on this effort.  Regarding projects, the project lifecycle team is piloting the Project Insight tool.  Quinn reported on the last TSC meeting that the goal is to have all projects charters moved over to Project Insight by May. The types of questions that we need to answer are which group is working on a particular specification, what its open issue are, how to get involved, etc.  The ability to look across the organization to identify the projects being worked on, their projected ballot dates, etc. is essential  TSC should also track those committee that are not publishing agendas and minutes, with SD co-chairs communicating with their groups that  minutes and agendas are expected by ANSI and critical to the information flow of the organization. '''''ACTION ITEM''''': Invite Sherold Barr and Jill Kaufman to participate in upcoming TSC call to assist with communications
−
#''(5 min)'' '''WGM TSC presentations review/preview''' [http://lists.hl7.org/read/messages?id=120237]- Case asked about the open mic issue and whether the TSC would take issues from the floor. Beeler feels that the open mic session is not intendes to be used for issues resolution but rather issues capture. Van Hentenryck reminded the group that Amnon Shabo brought forward an issue that needs to be addressed and documented.  
+
# '''Planning for TSC and SD meetings on Monday evening''' - Van Hentenryck reported that two items have been added to the agenda since the last TSC meeting – (1) an NLM project update from Ted Klein (2) a harmonization report from Woody Beeler
−
#''(10 min)'' '''issue review'''
+
# '''Criteria for out-of-cycle balloting''' - The TSC will carry this item forward. Quinn took an action item during the last TSC call to draft criteria for out-of-cycle ballots.  He has not yet distributed any draft procedures so we will carry this item forward.  Hammond also noted that he’d forgotten during the ISO discussion that we will need to determine how to coordinate ballots with the JIC.
−
## [http://hl7projects.hl7.nscee.edu/tracker/index.php?group_id=52&atid=313 TSC Issue tracker]- McCay reminded the TSC that the issue tracker will be actively promoted at the WGM.  All TSC members should review the tracker to ensure that issues are accurately represented there.
+
# '''Roles and responsibilities''' - This topic will require a lot of discussion and thus it was deferred to a later date.
−
## [[tsc issue review process]] - Schema issue – Beeler noted that is it not any clearer to him what the Board or Kai are expecting in regards to improving the schema issues other than what has already been expressed.  He noted that many schema issues reported in earlier ballots were not present in the last ballot cycle. There has been some expectation that Publishing should provide a date on which we will go back and fix the Dec 2006 ballot pack.  Beeler's answer to that is never. He feels this is a tactical issue and is therefore not appropriate for Board discussion. Quinn agrees that these are tactical issues and should be dealt with by the TSC, but he wants the Board to weight in on it.  
+
# '''Project Services Committee approval''' - McCaslin noted that in the past, committee charters were approved by the ARB and he asked if that was still the case.  This is no longer the case as the TSC is the body that now makes the decision. Regarding the project services committee, Freida Hall has volunteered to chair this committee.  '''MOTION by McCaslin''':  To accept the project services mission and charter; seconded by Singureanu. Discussion: Kreisler noted that we are asking committees to fill lots of roles (e.g., publishing facilitator, editing facilitator and now a project management facilitator).  The issue is that the proposed content of the committee calls for a PM facilitator from each of the work groups.  The motion passed unanimously.
 +
# '''Ballot Publishing quality (and IBM proposal)''' - Beeler noted that issues around ballot quality have little to do with publishing processes.  They have more to do with the content that is submitted (i.e. incomplete, incorrect, etc). Regarding the IBM engine, Beeler reported that it is a backend engine (i.e., it creates a web site from submitted content).  The challenge will be that the proposal involves a fairly large contribution that will not solve the problems publishing has had around tooling. The Publishing committee will identify and bring the issues forward.  Beeler suggested that we can immediately improve things by publishing a definitive list of flaws once they are detected, not two weeks following the ballot publication.
 +
# '''Work group formation and dissolution''' - Case saw a couple of typos in the committee dissolution process that he will forward to Van Hentenryck but other than those, he is pleased with the proposed process.  Kreisler noted that process does not cover involuntary committee dissolutions. Involuntary dissolutions will be covered as a separate issue under committee maintenance.  Under items 4 and 5, we should indicate that these are instructions to HQ for how their content should be archived or moved. '''MOTION by McCaslin''': To approve the committee dissolution process; seconded by Beeler.  Beeler noted the idea is not to add more work groups but to create projects within the current work groups.  The motion passed with four in favor, one against, and one abstention. '''MOTION by Case''':  To approve the new work group approval process; seconded by McCaslin. Motion passed unanimously.
 +
# '''May WGM agenda''' - For May WGM, the TSC will meet on Sunday from 5-8 pm.  '''''ACTION ITEM''''':  VanHentenryck to request that dinner be provided. Will also meet Wed for lunch.
  
−
The meeting adjourned at 12:05 pm ET
+
The meeting adjourned at 7:55 pm CT

Latest revision as of 13:15, 31 January 2008

TSC - Technical Steering Committee

Sunday, January 13th, 2008 5:00 PM (US Central Time, GMT -5) To participate, dial 702-894-2444 and enter pass code 1244667# GoToMeeting at https://www.gotomeeting.com/join/822618174 GoToMeeting ID: 822-618-174 back to TSC Minutes and Agendas

Contents [hide] 1 Attendance 1.1 Expected 1.2 invited 1.3 Apologies 2 Agenda 3 Agenda item list (our sand box for future meetings) 4 Click for TSC Action Item List

Attendance

Expected

  • Chair: Charlie McCay
  • CTO: John Quinn
  • Domain Experts: Jim Case (primary), Austin Kreisler (alternate)
  • Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
  • Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
  • Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
  • Affiliate: Frank Oemig, Charlie McCay
  • ARB Chair: Charlie Mead
  • HQ: Karen Van Hentenryck

invited

  • Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair)

Apologies

None

Agenda

  1. Meeting Admin
    1. Roll Call - Quorum was established with the following participants in attendance: Gregg Seppala, Calvin Beebe, Frank Oemig, Jim Case, Austin Kreisler, Charlie McCay, John Quinn, Ed Hammond, Ken McCaslin, Chuck Meyer, Woody Beeler, Ioana Singureanu, Helen Stevens Love, Karen Van Hentenryck
    2. Accept Agenda - The agenda was approved.
  2. Vote to accept new ARB composition John Quinn presented the proposed ARB slate: Rene Spronk, Ron Parker, Grahame Grieve, Tony Julian, John Koisch, Nancy Orvis, Abdul-Malik Shakir, Mead Walker, Cecil Lynch, Yongjian Bao (V2, V3 messaging, and vocab). MOTION by Case: To approve the proposed TSC slate; seconded by McCaslin. Motion carried unanimously. Issue: Jim Case suggested that at some time, the TSC address issue of getting quorum on SD votes.
  3. 2008 Objectives - McCay reviewed the current list of 2008 TSC objectives in preparation for the TSC report on Monday evening, to the membership during the Tuesday morning session and during the Tuesday Board meeting.
    • TSC reporting and communication processes
    • Establish effective ARB and Project Services Committees
    • Clarify roles/responsibilities
      • Organizational structure of SIGs/TCs into work groups
    • Issues management/tracking
    • Make real the HL7 products and services strategy
      • Improve ballot quality
  4. SDO Collaboration - Hammond reported that as it relates to the ISO/CEN/HL7 joint work that HL7 needs to continue to meet its objectives. He suggested that the TSC explore pathways for allowing HL7 standards to be distributed to the broader community. Hammond also raised the issue of keeping the RIM up to date and in synch as it exists in ISO and HL7. The ISO version of the RIM is out of date. Beeler noted that ISO didn’t object to the RIM content; the objections were related to non-substantive issues/items. There was a suggestion that HL7 re-ballot the RIM and invite ISO to participate in that ballot. Beeler noted there will be pressure to include the whole RIM, not just the backbone (the RIM ISO ballot was constrained to the backbone). If we think this will be problematic, we might consider splitting the RIM into two documents. It would be ideal if ISO/CEN would support our maintenance process through harmonization. Beeler noted that HL7 decided many years ago not to re-ballot the RIM every year. HL7 might consider balloting the RIM every other year or at some other defined interval? We might consider open a ballot effective in March on the current RIM (omitting all but the core) to ballot only those changes since last ballot and see if t passes. We could run a second ballot on the communications portion of the RIM. Hammond will suggest the various strategies with the JIC. Hammond reported that there are currently three joint projects: (1) Data Elements, (2) ICSR, (3) IDPM. Questions have been raised regarding the number of joint projects that can undertaken without derailing HL7’s own plans. Quinn is working on the process for bringing these projects into HL7. Meyer asked about the IHE and how this fits into the discussion of SDO collaboration. Hammond reported that the IHE is becoming a legal entity that might be a standards organization. Should that be the case, we will need to collaborate with them.HL7 has joined the IHE as an organizational member and we will work our the terms of the MOU once they have sorted out the legal issues. The group discussed several suggestions for the terms that might outlined and/or addressed in the MOU and will discuss them again at a later time.
  5. Issue management - Singureanu, Wilfred Bonney, Charlie McCay and K. Van Hentenryck will meet during the WGM to discuss some of the issues that need to be resolved.
  6. Products & Services Strategy- McCay reported that Jaffe has requested a TSC representative, in addition to John Quinn to serve on the roadmap committee. Once the criteria for serving on this committee is defined and shared with the TSC we can move forward with identifying a representative.
  7. TSC Communications Plan - McCay reviewed the current list of Communications from the TSC as published on the wiki. A technical newsletter was suggested this morning at the affiliate meetings. It would be ideal to publish this document interim to the working group meetings. ACTION ITEM: Stevens-Love and Van Hentenryck will to coordinate on this effort. Regarding projects, the project lifecycle team is piloting the Project Insight tool. Quinn reported on the last TSC meeting that the goal is to have all projects charters moved over to Project Insight by May. The types of questions that we need to answer are which group is working on a particular specification, what its open issue are, how to get involved, etc. The ability to look across the organization to identify the projects being worked on, their projected ballot dates, etc. is essential TSC should also track those committee that are not publishing agendas and minutes, with SD co-chairs communicating with their groups that minutes and agendas are expected by ANSI and critical to the information flow of the organization. ACTION ITEM: Invite Sherold Barr and Jill Kaufman to participate in upcoming TSC call to assist with communications
  8. Planning for TSC and SD meetings on Monday evening - Van Hentenryck reported that two items have been added to the agenda since the last TSC meeting – (1) an NLM project update from Ted Klein (2) a harmonization report from Woody Beeler
  9. Criteria for out-of-cycle balloting - The TSC will carry this item forward. Quinn took an action item during the last TSC call to draft criteria for out-of-cycle ballots. He has not yet distributed any draft procedures so we will carry this item forward. Hammond also noted that he’d forgotten during the ISO discussion that we will need to determine how to coordinate ballots with the JIC.
  10. Roles and responsibilities - This topic will require a lot of discussion and thus it was deferred to a later date.
  11. Project Services Committee approval - McCaslin noted that in the past, committee charters were approved by the ARB and he asked if that was still the case. This is no longer the case as the TSC is the body that now makes the decision. Regarding the project services committee, Freida Hall has volunteered to chair this committee. MOTION by McCaslin: To accept the project services mission and charter; seconded by Singureanu. Discussion: Kreisler noted that we are asking committees to fill lots of roles (e.g., publishing facilitator, editing facilitator and now a project management facilitator). The issue is that the proposed content of the committee calls for a PM facilitator from each of the work groups. The motion passed unanimously.
  12. Ballot Publishing quality (and IBM proposal) - Beeler noted that issues around ballot quality have little to do with publishing processes. They have more to do with the content that is submitted (i.e. incomplete, incorrect, etc). Regarding the IBM engine, Beeler reported that it is a backend engine (i.e., it creates a web site from submitted content). The challenge will be that the proposal involves a fairly large contribution that will not solve the problems publishing has had around tooling. The Publishing committee will identify and bring the issues forward. Beeler suggested that we can immediately improve things by publishing a definitive list of flaws once they are detected, not two weeks following the ballot publication.
  13. Work group formation and dissolution - Case saw a couple of typos in the committee dissolution process that he will forward to Van Hentenryck but other than those, he is pleased with the proposed process. Kreisler noted that process does not cover involuntary committee dissolutions. Involuntary dissolutions will be covered as a separate issue under committee maintenance. Under items 4 and 5, we should indicate that these are instructions to HQ for how their content should be archived or moved. MOTION by McCaslin: To approve the committee dissolution process; seconded by Beeler. Beeler noted the idea is not to add more work groups but to create projects within the current work groups. The motion passed with four in favor, one against, and one abstention. MOTION by Case: To approve the new work group approval process; seconded by McCaslin. Motion passed unanimously.
  14. May WGM agenda - For May WGM, the TSC will meet on Sunday from 5-8 pm. ACTION ITEM: VanHentenryck to request that dinner be provided. Will also meet Wed for lunch.

The meeting adjourned at 7:55 pm CT

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