2016-08-01 TSC Call Agenda

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes Location: GoToMeeting ID: 426-505-829		Date: 2016-08-01 Time: 11:00 AM U.S. Eastern
Facilitator: Ken McCaslin		Note taker(s): Dave Hamill

Quorum = chair + 5 including 2 SD represented				yes/no
Chair/CTO		ArB		International Affiliate Rep		Ad-Hoc
x	Ken McCaslin	x	Tony Julian	.	Jean Duteau	x	Austin Kreisler
x	Wayne Kubick	.	Lorraine Constable	.	Giorgio Cangioli	x	Freida Hall, GOM Expert
.		.		.		.	Woody Beeler, TSC Member Emeritus
Domain Experts		Foundation and Technology		Structure and Semantic Design		Technical and Support Services
x	Melva Peters	x	Russ Hamm	.	Calvin Beebe	.	Andy Stechishin
x	John Roberts	.	Paul Knapp	x	Gora Datta	.	Sandra Stuart
.		.		.		.
ex officio		Invited Guests		Observers		HL7 Staff
.	Pat Van Dyke (HL7 Chair) w/vote	.		.	obs1	x	Dave Hamill
.	Chuck Jaffe (CEO) vote	.	.	.	obs2	.
.		.		.	.	.

Agenda

Housekeeping

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval -
3. Approve Minutes of 2016-07-25 TSC Call Agenda
4. Review action items –
   • Continue to review 2016Sep Ballot items that are unapproved/required followup
5. Approval Items from previous weeks with followup:
   • Revised Project Approval Request by the CQI WG of the DESD of Common Clinical Registry Framework Domain Analysis Model at Project Insight TBD and TSC Tracker 10051
     • DESD: Item 2, WG level of involvement is not completed. Items 6c and PBS metrics review not completed. Item 6D, local and state departments of health should be checked.
     • ARB: Is this investigative? Otherwise why not balloting?
       • Melva to follow up on items 2, 6c and 6d
       • UPDATE: Revised PSS submitted; will be in this week's e-vote
   • Project Approval Request by the EHR WG of the SSD-SD of HL7 Personal Health Record System Functional Model – Update from Release 1 to Release 2 format at Project Insight TBD and TSC Tracker 10253
     • Freida: Does this need to be a Joint Initiative Council (JIC) ballot if it is going to ISO? JointInitiativeCouncil.org mentions HL7-ISO Pilot Agreement and joint copyright in §5.b
       • ACTION: Wayne to contact Ed as he is the formal HL7 rep to ISO
   • STU Publication Request by the PHER WG of the DESD for HL7 Version 2.6 Implementation Guide: Vital Records Death Reporting (US Realm), Release 1 at Project Insight 1208 and TSC Tracker 10372
     • Referred by Freida: It seems the Project Insight # may be incorrect reference? Per the ballot desktop, the January 2016 ballot was: HL7 Version 2.6 Implementation Guide: Vital Records Death Reporting (US Realm), Release 1 (PI ID: 735) The Publication Request indicates both project ids, don’t know why 735 says “delete?”
     • Anne checked with Lynn; she states "Vital Records' project ID was changed with the new PSS. It used to be 735 but is now balloting under 1208."
       • ACTION: Anne to talk with Dave to make sure old project (735) is closed.
       • UPDATE: Dave has archived project 735
6. Approval items from last week's e-vote referred for discussion:
   • Project Approval Request by the FHIR-I WG of the FTSD of Data Access Framework (DAF) FHIR Implementation Guide(s) at Project Insight 1265 and TSC Tracker 10402
     • Referred by T3SD, Giorgio, and DESD: All comments are regarding deferral of vote until cosponsors have approved
     • Referred by Freida: Does this need ARB review of externally developed content? PSS needs to better explain when/what ARB needs to review; change request entered for next PSS update.
7. Approval items from last week's e-vote approved 8/0/0 with DESD, FTSD, SSD-SD, T3SD, Giorgio, Melva, Wayne, and Austin voting:
   • Informative Publication Request by the Patient Care WG of the DESD for Health Concerns DAM at Project Insight 929 and TSC Tracker 10401
8. Approval items for this week:
   • Revised Project Approval Request by the CQI WG of the DESD of Common Clinical Registry Framework Domain Analysis Model at Project Insight TBD and TSC Tracker 10051
   • DSTU Extension Request by the PHER WG of the DESD for HL7 Version 2.6 Implementation Guide: Critical Congenital Heart Defects (CCHD) pulse oximetry screening results, Release 1 at Project Insight 897 and TSC Tracker 10412
   • Informative Publication Request by the Project Services WG of the T3SD of HL7 Policy for Introducint New Processes, Release 1 at Project Insight 1224 and http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=10413&start=0 TSC Tracker 10413]
   • Project Approval Request by the EHR WG of the SSD-SD for EHR System Immunization Functional Profile Release 2 at Project Insight 1276 and TSC Tracker 10414
9. Discussion topics:
   • 2016Sep Ballot items that are unapproved/required followup
10. Reports: (attach written reports below from Steering Divisions et al.)
11. Parking Lot/Open Issues List
    • SeptemberWGM prep
    • HL7 documentation formats across standards families - followup from 6-27 call with associated document
    • Assignment of outside projects to WGs:
      • 1) We need a process for Universal realm projects; 2) We need a model for top down approval process; 3) We need advice published for people coming in with a project from the outside; 4: we need to clearly define role of TSC and steering divisions in this process. Calvin: US Realm should be added to the list for the US things.
    • Continue work on multi-year planning items:
      • Simplification of location of meeting notifications, minutes, agendas, and other documentation - merged with Standardization of Processes Across WGs
      • Evaluate WG/SD structure: Melva, John, Russ
      • Evaluate opportunities for member/non-member engagement: John, Lorraine, Russ w/Anne assisting
      • Standards organization hierarchy: John
      • Standards sharing across realms: Jean, Giorgio
      • Standardization of processes across WGs: Sandy, Melva, Ken, Tony, w/Anne assisting - rescheduling call due to harmonization
      • Strategy for PSS management throughout the lifecycle: Jean, Calvin, Dave, EST
        • Working on scheduling a call

Minutes

Minutes/Conclusions Reached:

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval -
3. Approve Minutes of 2016-07-25 TSC Call Agenda
   • Accepted by general consent
4. Review action items –
   • Reviewed 2016Sep Ballot items Updated. Motions/Notes captured in the XLS file as well as detailed below. Also, Dave walked through the spreadsheet with Lynn Laakso on 8/4/2016.
     • HL7 EHR System Usability Conformance Criteria, Release 1 (2nd Comment-Only Ballot) (PI ID: 995)
       • Motion by Gora; seconded by Hal; Approve the document based on the condition that the Work Group will determine whether the dash should be included in the title as in ‘EHR System. Unanimously approved.
       • Once the EHR WG has decided, they should contact Frieda Hall to let her know the decision so that she can update the GOM.
       • 8/4/2016 Update Per Lynn Laakso, she has updated the ballot desktop and will include the following in her in her ballot update document: The title of the item initially announced as HL7 EHR System Usability Conformance Criteria, Release 1 (2nd Comment-Only Ballot) (PI ID: 995) has been modified to HL7 EHRS-FM Release 2: Usability Conformance Criteria, Release 1 (PI ID: 995) to better reflect the updated naming conventions approved by the TSC. This did result in a change to the Unique Ballot ID: EHRS_USEGUIDE_R1_O2_2016SEP to: EHRSFM_R2_USEGUIDE_R1_O2_2016SEP.
     • HL7 FHIR® IG: Data Access Framework (DAF) Research, Release 1 (1st Comment-Only Ballot) (PI ID: 1265)
       • Dave to reach out to Jonathon Coleman to attend the ArB meeting on Tuesday to explain the externally developed content and cc Tony and Wayne.
       • Motion to approve subject to ArB approval by Hall; Beebe seconds; Unanimously approved.
       • 8/4/2016 Update: ArB approved.
     • HL7 Specification: Standards Privacy Impact Assessment (SPIA) Implementation Guide, Release 1 (PI ID: 1263) Requesting alternate ballot title "Standards Privacy Impact Assessment (SPIA) Cookbook" (1st Informative Ballot)
       • Datta motions; Stuart seconds motions to approve title subjected to the Work Group agreeing.Unanimously approved.
       • ACTION ITEM: Dave/Anne to have the Work Group inform the TSC upon their decision.
       • Dave completed on 8/4/2016
5. Approval Items from previous weeks with followup:
   • Revised Project Approval Request by the CQI WG of the DESD of Common Clinical Registry Framework Domain Analysis Model at Project Insight TBD and TSC Tracker 10051
     • DESD: Item 2, WG level of involvement is not completed. Items 6c and PBS metrics review not completed. Item 6D, local and state departments of health should be checked.
     • ARB: Is this investigative? Otherwise why not balloting?
       • Melva to follow up on items 2, 6c and 6d
       • UPDATE: Dave to put in this week's e-vote
   • Project Approval Request by the EHR WG of the SSD-SD of HL7 Personal Health Record System Functional Model – Update from Release 1 to Release 2 format at Project Insight TBD and TSC Tracker 10253
     • Freida: Does this need to be a Joint Initiative Council (JIC) ballot if it is going to ISO? JointInitiativeCouncil.org mentions HL7-ISO Pilot Agreement and joint copyright in §5.b
       • ACTION: Wayne to contact Ed as he is the formal HL7 rep to ISO
   • STU Publication Request by the PHER WG of the DESD for HL7 Version 2.6 Implementation Guide: Vital Records Death Reporting (US Realm), Release 1 at Project Insight 1208 and TSC Tracker 10372
     • Referred by Freida: It seems the Project Insight # may be incorrect reference? Per the ballot desktop, the January 2016 ballot was: HL7 Version 2.6 Implementation Guide: Vital Records Death Reporting (US Realm), Release 1 (PI ID: 735) The Publication Request indicates both project ids, don’t know why 735 says “delete?”
     • Anne checked with Lynn; she states "Vital Records' project ID was changed with the new PSS. It used to be 735 but is now balloting under 1208."
       • ACTION: Anne to talk with Dave to make sure old project (735) is closed.
       • UPDATE: Dave conveyed Michelle Williamson's explanation regarding project 735 vs 1208: "Our first IG (DSTU 1) was a V2.5.1 Vital Records Death Reporting IG. 735; The current IG is DSTU 2 – V2.6 Vital Records Death Reporting IG. 1208"
       • TSC was fine with archiving 735. Dave to put in this week's e-vote
6. Approval items from last week's e-vote referred for discussion:
   • Project Approval Request by the FHIR-I WG of the FTSD of Data Access Framework (DAF) FHIR Implementation Guide(s) at Project Insight 1265 and TSC Tracker 10402
     • Referred by T3SD, Giorgio, and DESD: All comments are regarding deferral of vote until cosponsors have approved
     • Referred by Freida: Does this need ARB review of externally developed content? PSS needs to better explain when/what ARB needs to review; change request entered for next PSS update.
     • UPDATE: Discussion and Motion documented in the Ballot Review XLS file (agenda item #2 above)
7. Approval items from last week's e-vote approved 8/0/0 with DESD, FTSD, SSD-SD, T3SD, Giorgio, Melva, Wayne, and Austin voting:
   • Informative Publication Request by the Patient Care WG of the DESD for Health Concerns DAM at Project Insight 929 and TSC Tracker 10401
8. Approval items for this week (Dave to send out in an e-vote):
   • Revised Project Approval Request by the CQI WG of the DESD of Common Clinical Registry Framework Domain Analysis Model at Project Insight TBD and TSC Tracker 10051
   • DSTU Extension Request by the PHER WG of the DESD for HL7 Version 2.6 Implementation Guide: Critical Congenital Heart Defects (CCHD) pulse oximetry screening results, Release 1 at Project Insight 897 and TSC Tracker 10412
   • Informative Publication Request by the Project Services WG of the T3SD of HL7 Policy for Introducint New Processes, Release 1 at Project Insight 1224 and http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=10413&start=0 TSC Tracker 10413]
   • Project Approval Request by the EHR WG of the SSD-SD for EHR System Immunization Functional Profile Release 2 at Project Insight 1276 and TSC Tracker 10414
9. Discussion topics:
   • 2016Sep Ballot items Updated that are unapproved/required followup
10. Reports: (attach written reports below from Steering Divisions et al.)
11. Parking Lot/Open Issues List
    • SeptemberWGM prep
    • HL7 documentation formats across standards families - followup from 6-27 call with associated document
    • Assignment of outside projects to WGs:
      • 1) We need a process for Universal realm projects; 2) We need a model for top down approval process; 3) We need advice published for people coming in with a project from the outside; 4: we need to clearly define role of TSC and steering divisions in this process. Calvin: US Realm should be added to the list for the US things.
    • Continue work on multi-year planning items:
      • Simplification of location of meeting notifications, minutes, agendas, and other documentation - merged with Standardization of Processes Across WGs
      • Evaluate WG/SD structure: Melva, John, Russ
      • Evaluate opportunities for member/non-member engagement: John, Lorraine, Russ w/Anne assisting
      • Standards organization hierarchy: John
      • Standards sharing across realms: Jean, Giorgio
      • Standardization of processes across WGs: Sandy, Melva, Ken, Tony, w/Anne assisting - rescheduling call due to harmonization
      • Strategy for PSS management throughout the lifecycle: Jean, Calvin, Dave, EST
        • Working on scheduling a call
    • For Work Groups in Yellow or Red status, Gora proposes the following process be implemented when a Steering Division reviews a newly submitted PSS:
      • SD communicates the Yellow/Red Status to the WG
      • WG must acknowledge the notification that they are in Yellow/Red status

Next Steps

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items 2016-08-08 TSC Call Agenda.

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