2016-05-09 DESD WGM Minutes

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Minutes

HL7 DESD Agenda Location: TBD		Date: 2016-01-11 Time: 7:00-8:30 pm local time
Facilitator	John Roberts	Note taker(s)	Melva Peters

Name	Affiliation	Term Expires
John David Nolen	Anatomic Pathology	Sep 2016	Yes
Martin Hurrell	Anesthesia	Jan 2018
Ellen Torres	Anesthesia	May 2017
John Walsh	Anesthesia	Sep 2017
Durwin Day	Attachments	Jan 2018	Yes
Craig Gabron	Attachments	Jan 2017	Yes
Mary Ann Slack	BRIDG	Jan 2017
Gaye Dolin	Child Health	Sep 2017	Yes
Michael Padula	Child Health	Sep 2017
Feliciano Yu	Child Health	'Jan 2018
Gil Alterovitz	Clinical Genomics	Jan 2018	Yes
Siew Lam	Clinical Genomics	Jan 2107
Bob Milius	Clinical Genomics	Sep 2016	Yes
Amnon Shabo	Clinical Genomics	May 2016
Mollie Ullman-Cullere	Clinical Genomics	Jan 2017	Yes
Edward Hammond	Clinical Interoperability Council	Jan 2018
Dianne Reeves	Clinical Interoperability Council	Jan 2017
Mitra Rocca	Clinical Interoperability Council	Sep 2016	Yes
Anita Walden	Clinical Interoperability Council	Jan 2018	Yes
Patricia Craig	Clinical Quality Information	Sep 2017
Floyd Eisenberg	Clinical Quality Information	May 2016	Yes
Chris Millet	Clinical Quality Information	May 2017
Walter Suarez	Clinical Quality Information	May 2016	Yes
Kanwarpreet Sethi	Clinical Quality Information	May 2016
Jonathan Coleman	Community Based Collaborative Care	Sep 2016
Suzanne Gonzales-Webb	Community Based Collaborative Care	Jan 2018	Yes
Max Walker	Community Based Collaborative Care	Sep 2017
James Kretz	Community Based Collaborative Care	May 2016	Yes
Melva Peters	Domain Experts Steering Division	Dec 2016	Yes
John Roberts	Domain Experts Steering Division	Dec 2017	Yes
Laura Heermann Langford	Emergency Care	Jan 2018	Yes
Todd Cooper	Health Care Devices	Jan 2018
Chris Courville	Health Care Devices	Jan 2017
John Garguilo	Health Care Devices	Sep 2016	Yes
John Rhoads	Health Care Devices	May 2016	Yes
Russell Leftwich	Learning Health Systems	Sep 2016	Yes
Mark Roche	Learning Health Systems	Sep 2017
Stephen Chu	Patient Care	May 2016
Laura Heermann Langford	Patient Care	Sep 2017	Yes
Emma Jones	Patient Care	May 2017	Yes
Jay Lyle	Patient Care	Jan 2018	Yes
Michelle Miller	Patient Care	May 2017	Yes
Michael Tan	Patient Care	Sep 2017	Yes
Marla Albitz	Pharmacy	May 2017
John Hatem	Pharmacy	Sep 2017	Yes
Melva Peters	Pharmacy	Sep 2017	Yes
Scott Robertson	Pharmacy	May 2017	Yes
Erin Holt	Public Health Emergency Response (PHER)	Jan 2017	Yes
Joginder Madra	Public Health Emergency Response (PHER)	Sep 2016	Yes
Craig Newman	Public Health Emergency Response (PHER)	Sep 2017	Yes
Laura Rappleye	Public Health Emergency Response (PHER)	Sep 2017	Yes
John Roberts	Public Health Emergency Response (PHER)	Sep 2016	Yes
John Kiser	Regulated Clinical Research Information Management (RCRIM)	Jan 2018
Vada Perkins	Regulated Clinical Research Information Management (RCRIM)	May 2017

Guests:

• Wayne Kubick - CTO
• Ken McCaslin - TSC Chair
• Katherine Duteau

Review Agenda

• Moved by John Hatem - seconded by Jay Lyle to approve the agenda - Carried

Approval of Minutes from Orlando Meeting

• Orlando WGM Meeting January 2016
  • Laura Heermann Langford was in attendance
  • Moved by Bob Milieus - Walter Suarez - to approved the minutes with one correction - Carried

Announcements

Co-Chair Elections - May 2016

• The following WGs are electing co-chairs this WGM:
  • CQI
  • Patient Care
  • CBCC
  • Health Care Device
  • Clinical Genomics
• Thanks to those Co-Chairs that have served

Co-Chair Elections September 2016

• Fri 6/24 - Deadline to notify HQ of additions/changes/corrections to co-chair openings
• Wed 6/29 - Call for nominations
• Fri 7/29 - Nominations close at 5:00 p.m. ET
• Fri 8/12 - Co-chair statements due by 5:00 p.m. ET
• Wed 8/17 - Co-chair statements e-mailed to membership

• All individuals interested in running must submit a nomination, including current and interim co-chairs.
• Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Work Groups:
  • Anatomic Pathology - John David Nolan
  • Clinical Genomics - Bob Milius
  • Clinical Interoperability Council - Mitra Rocca
  • Community Based Collaborative Care - Johnathan Coleman
  • Emergency Care - Peter Park
  • Health Care Devices - John Garguilo
  • Public Health and Emergency Response - Joginder Madra
  • Public Health and Emergency Response - John Roberts

TSC Nominations/elections

• Announcement of the call for nominations for the TSC.
  • One Co-Chair for each of the Steering Divisions and one of the two international representatives on the TSC are elected annually to ensure continuity of leadership.
  • Those individuals elected this year to be co-chairs of the Steering Division and serve on the TSC will take office on January 1, 2017 and serve through December 2018.
• The positions currently up for nomination/election this year are as follows:
  • Domain Experts Co-Chair position currently held by Melva Peters
  • Foundation & Technology Co-Chair position currently held by Paul Knapp
  • Structure & Semantic Design Co-Chair position currently held by Gora Datta
  • Technical & Support Services Co-Chair position currently held by Andy Stechishin
    • All of these individuals are eligible for re-election.
• Nominations can be submitted online at: Submit Nominations online
• Nomination/Election Schedule:
  • May 1 – June 15 - 45-day nomination period
  • June 16 – June 30 - HQ confirms nominees and posts statements to election site
  • July 1 – July 30 - 30-day election period (one vote per Work Group) to elect SD Co-Chair and TSC member
  • September 21 - Results Announced at the Annual Business Meeting

Reminders

• May WGM Room Requests - Due two weeks after WGM
  • To request meeting room space or respond to a join request, a Co-Chair from each Work Group must go online to the WGM Room Request Application located on the Co-Chair Utilities page at www.HL7.org > Resources > Work Groups > TSC > Utilities > WGM Room Request.
• WGM Minutes must be posted due two weeks after WGM

Project Scope Statement Submission Deadline

• Must submit PSS to PMO and Steering Division - May 22, 2016
  • Please use the latest version of the Project Scope Statement template (i.e. v2015.1), available at:
  • www.HL7.org > Resources > Templates > Project Scope Statement and Project Approval Process
  • (http://www.hl7.org/permalink/?ProjectScopeStatement)
• Submit Notice of Intent to Ballot - July 3, 2016

Updates from the TSC

• Reminder that WGM agendas must be published 1 month in advance of the WGM
• Projects over 5 years
  • If you have projects over 5 years, please review and update
    • you can update Project Insight or notify PMO with new milestone dates
    • you can close projects

Work Group Health Review

DESD Work Group Health May 2016

• Healthiest WGs - Congratulations!
  • Attachments
  • Clinical Genomics
  • Clinical Quality Information
  • Patient Care
  • PHER
  • Pharmacy

PBS Metric Review

PBS Metrics - May 2016

New Business

Project Scope Statement Votes

• Clinical Genomics PSS
  • Clinical Genomics DAM
  • Motion by Mollie - AP - approve the PSS conditional on receiving the updated vocab list - Carried
  • UPDATED CLINICAL GENOMICS DAM PSS FROM DESD REVIEW
• Patient Care PSS
  • PATIENT CARE NEGATION PROJECT
  • missing some key co-sponsors - MnM and CIMI - Patient Care will work on getting these approvals during the WGM and DESD will manage through an eVote
• Attachments PSS
  • Periodontal Attachment
  • Motion by Durwin - seconded by Walter to approved the amended PSS - Carried
  • UPDATED PERIODONTAL ATTACHMENT PSS FROM DESD REVIEW
• Patient Care PSS
  • Allergy and Intolerance Substances Value Sets
  • Motion by Jay Lyle - seconded by Gaye Dolin to approve pending approval by USRTF - Carried
  • UPDATED ALLERGY INTOLERANCE SUBSTANCE VALUE SETS FROM DESD REVIEW
• CIC PSS
  • Common Registry DRAFT DAM
  • Motion by Anita - seconded by Walter to approve the PSS - Carried
  • UPDATED COMMON REGISTRY DAM
• Attachments WG
  • FHIR REGISTRY
  • Motion by Mollie - seconded by Jim Kretz to approve the PSS based on the change of having it go to informative ballot and that reconciliation is completed and that Smart on FHIR, Argonauts, and HSPC be approached
  • concerns that this is the wrong template and incorrect references in it and timelines be updated
    • Mollie agreed to withdraw the above motion
  • Resolution: The DESD asks the TSC to address the urgent need for a FHIR profile and extension registry.
    • The attached PSS is an example of the grassroots critical need for this requirement that has been presented to the DESD.

Motion: It was moved by Walter (CQI) and seconded by Mollie (CG) to approve the resolution - Carried

Action: DESD Co-Chairs will take forward to the TSC

• PHER Birth Defects
  • Motion to approve by Laura - seconded by Walter to approve contingent on confirmation if it has to go to the USRTF for approval - Carried

Action: confirm if this has to be updated on new template and if it needs USRTF

DESD Governance

• Patient Care M&C
  • Motion by Michael Tan - seconded by Mitra - Carried
  • PATIENT CARE MISSION AND CHARTER - FINAL

Action:  Melva to send updated SAIF wording

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items