2013-09-04 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 660-939-197		Date: 2013-09-04 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	x	Rick Haddorff	regrets	Melva Peters
x	John Quinn	regrets	Austin Kreisler		Ken McCaslin

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2013-08-28 TRAC
• Action Items:
  • Pat will invite Ken to join with background documentation package
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Pat will discuss with Board a companion committee to perform risk assessment on proposed member benefits and provide risk assessment to Board along with membership benefit proposal
  • Pat will check with Karen on options for locking down access to pre-publication materials without violating ANSI openness policies.
• Document risks/ mitigation strategies for the recent CDS projects' issues
• Firm up what we want to have as deliverables at the September, 2013 WGM in Cambridge
• Governance Point development
  • referred item on precept for a statement on whether an R2 project supersedes prior releases.
• Continue reviewing the Risks that Melva identified from the survey
• Governance Point development see
• updated spreadsheet

Minutes

Minutes/Conclusions Reached:

• Agenda review and approval - Pat Van Dyke convenes at 10:02 AM; need to add agenda topic to TSC Saturday meeting
• Review minutes of 2013-08-28 TRAC Rick moves approval, John seconds and abstains.
• Action Items:
  • Pat will invite Ken to join with background documentation package; not yet done
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example - postpone for next week
  • Pat will discuss with Board a companion committee to perform risk assessment on proposed member benefits and provide risk assessment to Board along with membership benefit proposal
  • Pat will check with Karen on options for locking down access to pre-publication materials without violating ANSI openness policies.
• updated spreadsheet review
  • Risks identified seem to be characteristic of an organization "growing up", notes Pat. In Cambridge might discuss the trigger points at which different groups will need to review changes.
  • 224 John comments that loss of member renewal reasons span a wide range; identifying reasons for renewal is difficult. We'll continue to monitor changes over this first year after the changes.
  • advance access period where standards are updated every two year- if we wait a year the standard becomes stale already. Different markets would be impacted by different time spans to adoption; the US is most market-sensitive. Further membership motivators discussed.
  • IHE relationship and risk addressed. Opportunities to work together on conformance testing identified.
  • DAMs and IGs require conformance criteria (what is the right word… from the SAIF IG) - Austin action item
  • Make a regular visit during the ballot cycle to check in with Don and HQ on issues encountered with producing the ballot. Timeliness, gotchas and surprises. Probably a vitality assessment trigger, documented as a governance vector
  • Critical risk mitigations, etc. reviewed. Sample metrics e.g. risk ID 27 need to be further discussed and ratified.
  • Documenting risks associated with CDS issues #226-229. History of TSC and role in project approval discussed wrt 229.
• Pat will work on build-out, soup to nuts and build-out of 25, 26, 27 for next week. But also the CDS items for the WGM.

Adjourned 10:54 AM

Next Steps

Actions (Include Owner, Action Item, and due date) Pat will work on build-out, soup to nuts and build-out of 25, 26, 27 for next week. But also the CDS items for the WGM.

Next Meeting/Preliminary Agenda Items 2013-09-11 TRAC. updated spreadsheet

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