2013-01-14 TSC WGM Agenda

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Day	Date	'	Time	Icon	Event	Chair	Scribe	Room
Monday	14 Jan 2013	AM	Q1
			Q2
		PM	Q3
			Q4
			Q5		TSC Monday Co-Chairs Dinner/Meeting	Austin Kreisler	Lynn Laakso	Room: Kiva/Kachina (Anasazi Ballroom)
			- - -		Collect food/drink from buffet
						TSC Co-chairs Dinner
			17:30 - 17:40		Welcome, sponsor introduction and TSC Chair Report	Austin Kreisler, TSC Chair
			17:40 - 18:00		Update from HQ Results of ANSI audit - Reminders: press release forms at http://www.hl7.org/documentcenter/public/utilities/Press%20Release%20Request%20Form.doc meeting minutes to http://www.hl7.org/permalink/?UploadMinutes Updates to Facilitator List Rooming needs next WGM - see Request Form Draft agendas for next WGM to http://wiki.hl7.org/index.php?title=WGM_information. New co-chair training – Th 7am – Room Sedona 3	Karen Van Hentenryck Lillian Bigham
			18:00 – 18:10		CTO Report	John Quinn
			18:10 – 18:15		Ballot Report	Don Lloyd
			18:15 - 18:20		Methodology and Harmonization Report, GForge upgrade	Woody Beeler, MnM
			18:20 - 18:30		PMO, Project Services and PBS Metrics Update	Dave Hamill
			18:30 - 18:35		CMET update	Andy Stechishin
			18:35 - 18:45		FHIR liaison roles	Ron Parker
			18:45 - 20:00		Steering Division Meetings Domain Experts- Phoenix 1 Foundation and Technology - Phoenix 2 Structure and Semantic Design - Sedona 2 Technical and Support Services - Sedona 1		DESD Phoenix 1 FTSD - Phoenix 2 SSD SD - Sedona 2 T3SD - Sedona 1

Minutes

Meeting Information

HL7 Co-chairs dinner/meeting Location: Regency Ballroom		Date: 2013-01-14 Time: 17:15-21:00pm EDT
Facilitator	Austin Kreisler	Note taker(s)	Lynn Laakso
Quorum Requirements Met: n/a
Attendee list

Agenda

1. Welcome and TSC reports - Austin Kreisler, TSC Chair
2. Update from HQ - Karen Van Hentenryck, Lillian Bigham
   • ANSI Audit results
   • Reminders:

     press release forms

     meeting minutes to http://www.hl7.org/permalink/?UploadMinutes

     Updates to Facilitator List

     Rooming needs next WGM

     Draft agendas for next WGM

     New co-chair training – Th 7am – Room: Sedona 3

3. CTO Report - John Quinn, CTO
4. Ballot Report - Don Lloyd
5. Methodology and Harmonization Report - Woody Beeler, MnM
6. PMO/Project Services update - Dave Hamill
7. CMET Updates - Andy Stechishin
8. FHIR liaison roles - Ron Parker
9. Adjourn to Steering Division meetings

Minutes

1. Welcome and TSC reports - Austin Kreisler, TSC Chair
   • Austin's presentation of product family/product line development yielded suggestions within the Risk Assessment project of safety, security, and privacy. Austin responded that kind of risk will be assessed within a certain product line.
   • As Austin discussed the FHIR Product family he noted that the pilot product family for an existing product will be the CDA Implementation Guides as was agreed by SDWG today.
   • In discussion of substantive change with respect to reballoting, some changes as discussed may have to be scheduled for a next release in response to Hugh's discussion. AMS cites an instance where a person that votes affirmative would withdraw their affirmative if they disagree with the proceeding of some substantive change. Woody notes that if you participate in multiple ballots he cannot attend all the reconciliations if the sessions are concurrent. AMS asks about how we prevent someone from making substantive change after ballot that is not part of reconciliation. Another suggestion was that if we change this ballot process it should be put into the GOM. Question for another situation if a WG wants to reballot a standard that passed but a substantive change identified they want to reballot? They will be questioned by the TSC if they choose to do so. Kathleen asks who benefits from this new policy? Bernd asks if the intent is to keep the time short as possible or the quality as high as possible? We want to get DSTU out there for testing. Lloyd notes significant changes to DSTU after ballot that are used for regulatory purposes is a problem if there needs to be backwards compatible requirements to a DSTU. Surprisingly there was little discussion regarding the goal of normative completion in 2 or 3 cycles.
2. Update from HQ - Karen Van Hentenryck, Lillian Bigham
   • Karen acknowledges JD Baker of Sparx Systems the sponsor of this event. JD notes there are licenses for EA for those working on HL7 projects, see him or find a flyer at the handout table.
   • ANSI Audit results: cited for untimely response to ballot comments (2 years for reconciliation and publication) - needs to happen within a year or request an extension with ANSI. Another citation dealt with a substantive change after the ballot that was submitted to ANSI. There will be internal process review. Some changes involve documentation of record retention with respect to continuous maintenance balloting. You'll see changes to the GOM for the next cycle.
     • Richard D-H asked if there were changes to recommend easing any of the policies; Karen acknowledged there were.
   • Reminders:

     press release forms

     meeting minutes to http://www.hl7.org/permalink/?UploadMinutes

     Updates to Facilitator List

     Rooming needs next WGM

     Draft agendas for next WGM

     New co-chair training – Th 7am – Room: Sedona 3

3. CTO Report - John Quinn, CTO
4. Ballot Report - Don Lloyd
   • Short cycle leading to May due to early May WGM. Alternate open date can be requested in the NIB.
5. Methodology and Harmonization Report - Woody Beeler, MnM
6. PMO/Project Services update - Dave Hamill
7. CMET Updates - Andy Stechishin
   • Reballot of CMETs prior to 2012Sep, and working on the filing for ANSI. Developing policies and procedures on packaging CMETs going forward. Andy will develop these and obtain TSC review. Ongoing discussion on Versioning of artifacts in Publishing list.
8. FHIR liaison roles - Lloyd McKenzie
9. Adjourn to Steering Division meetings at 6:44 PM