2013-03-04 TSC Call Minutes

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TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 273-848-837

Date: 2013-03-04
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes/no
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler . Charlie Mead . Ravi Natarajan .
x John Quinn x Ron Parker x Jean Duteau
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
regrets Melva Peters . Woody Beeler . Calvin Beebe regrets Freida Hall
x Mead Walker x Tony Julian x Pat van Dyke x Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . x Brian Pech x Lynn Laakso
. Bob Dolin (Vice Chair) vote . . . obs2 .
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval - Austin Kreisler
  3. Approve Minutes from 2013-02-25 TSC Call Agenda

Governance

  1. Approval items:
  2. Discussion topics:

Management

  1. Review action items –
    • #2400 Consolidation of approaches for submitting enhancement requests - (last update: revisit after illumination from the board on the plans for a help desk)
    • organize vitality assessment pre-kickoff call (Ron)
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric around WGH regarding cochairs;
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin -
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM.
    • Austin and Woody will draft language for a recommendation on consideration of HTTP compliance to US conformance criteria on EHRs for character set display.
    • 2013May NIB submissions - Lynn to identify those that passed previous ballot and are reballoting.
    • Jean will work with Dave on what the number of cycles for the rolling average on which the WGM Effectiveness improvement threshold is measured.
    • Dave and Lynn will look for surveymonkey data on 2011Sept San Diego data.
    • Austin and Calvin will take a look at some draft metrics for mid-tier governance and management group health.
  2. Approval items:
    From e-vote last week: approved 5/0/0 (FTSD, SSD SD, T3SD, 1 Affiliate, CTO voted)
    For today's review:
  3. Discussion topics:
  4. Reports: (attach written reports below from Steering Divisions et al.)
    Announcements: No TSC approval needed -
    • FTSD approved an updated M&C statement for ITS
    • Normative publication request has been received for RIM R5
  5. Open Issues List


Minutes

Minutes/Conclusions Reached:
Call to order 11:07 AM

  1. Introduction of visitors (including declaration of interests); Brian observing
  2. Agenda review and approval - Austin Kreisler approved by general consent
  3. Approve Minutes from 2013-02-25 TSC Call Agenda unanimously approved

Management

  1. John joins
  2. Review action items –
    • #2400 Consolidation of approaches for submitting enhancement requests - (last update: revisit after illumination from the board on the plans for a help desk)
    • organize SAIF AP vitality assessment pre-kickoff call (Ron) -Dave will be setting up a call to start working on that. Ron notes Charlie will be back on March 24th and he'll work with him.
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric around WGH regarding cochairs; no progress
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin - need to send out a new poll as HIMSS scheduling interfered.
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM.
    • Austin and Woody will draft language for a recommendation on consideration of HTTP compliance to US conformance criteria on EHRs for character set display. No progress to report
    • 2013May NIB submissions - Lynn to identify those that passed previous ballot and are reballoting.
    • Jean will work with Dave on what the number of cycles for the rolling average on which the WGM Effectiveness improvement threshold is measured.
    • Dave and Lynn will look for surveymonkey data on 2011Sept San Diego data.
    • Austin and Calvin will take a look at some draft metrics for mid-tier governance and management group health. No progress to report
  3. Approval items:
    From e-vote last week: approved 5/0/0 (FTSD, SSD SD, T3SD, 1 Affiliate, CTO voted)
    For today's review:
    • Project approval request for OWL representation of HL7 v3 Artifacts at Project Insight #983 and TSC Tracker 2535 for MnM of FTSD, cosponsored by Tooling of T3SD and Vocab of FTSD.
      • Now approved by MnM, and principals of MnM present on SD call when approved in principle so now ready. John notes that Chuck will use discretionary budget so EC doesn't need to approve funding. John will have Karen pay for the first half.
  4. Discussion topics:
    • What constitutes an errata versus a new version of a standard (re: Errata publication request)
      • Austin describes the previous processes. Accommodating S&I timelines has resulting in a number of errata needed after approval/publication. However there are line item changes to documents now being requested. Jean's understanding was that you could publish an errata but not change the original document, not even to say that an errata exists. If that is the premise, then inserting a preface is also not allowed. Andy thinks inserting a preface is skirting the issue. Correcting a sentence for grammar is not the same as changing a paragraph. You might highlight parts of the document to say that an errata was published against a section, and instruct them to look it up. Jean notes that you might need to insert into every document that there may be errata and that one should look for it. Ron notes you want to avoid unnecessary cycling of ballots. Republishing as a new version does not have to involve re-balloting for DSTU. Ron says it cannot be a substantive or material change to the document, corrections to a document after publication, with assumption that a next release would contain these corrections. Post-publication of the document the following editorial corrections were made… He favors a standing preface that points to the potential of a consolidated list of changes post-publication. Austin notes the pressure is on the number of errata identified and the difficulty to reconcile so many changes into the document. Release a new version of the DSTU, and the specification cited in the federal regulation is changed which they wish to avoid.
      • Approach agreed. Publish the original document unchanged, packaged with John's cover letter and the list of changes (errata sheet). The WG can (simultaneously, even) publish a new version as DSTU update with changes incorporated that implementers can use more easily but the original version referred to in the regulation remains intact. Need to provide guidance for when you can publish a new document versus when you publish a new standard, and when do you have to reballot. If you have errata on a reaffirmation you need to do a new ballot to incorporate them. Andy notes if you open up the standard to a reballot you may get unintended changes. Austin notes you can set the scope of the ballot to the incorporation of identified errata. Motion: Ron moves and Andy seconds endorsement of this approach. Unanimously approved. Tony leaves.
    • 2013May Ballot approvals list for review and approval on upcoming call/e-vote, at TSC Tracker 2559 - look at in more detail next week. Reconciliations due for prior ballots by March 10th, so we'll know by the 11th if they're ready for ballot.
  5. Reports: (attach written reports below from Steering Divisions et al.)
    Announcements: No TSC approval needed -
    • FTSD approved an updated M&C statement for ITS
    • Normative publication request has been received for RIM R5


Adjourned 11:45 AM

Next Steps

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items


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