2013-02-18 TSC Call Minutes

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TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 273-848-837

Date: 2013-02-18
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler regrets Charlie Mead x Ravi Natarajan .
x John Quinn x Ron Parker . Jean Duteau
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
regrets Melva Peters x Woody Beeler regrets Calvin Beebe x Freida Hall
x Mead Walker x Tony Julian x Pat van Dyke x Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . x Brian Pech x Lynn Laakso
. Bob Dolin (Vice Chair) vote . . . obs2 .
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval -
  3. Approve Minutes of 2013-02-11 TSC Call Agenda

Governance

  1. Approval items:
  2. Discussion topics:

Management

  1. Review action items –
    • organize vitality assessment pre-kickoff call (Ron)
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric around WGH regarding cochairs
    • Lynn will try to get a list of cochairs and membership status
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin
    • Invite Dave to discuss WGM Effectiveness Metrics on an upcoming call
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM.
    • Woody will check V3 schemas for character representation and Tony will look into CCOW character representation for HITSC's ISO 8859 recommendation.
  2. Approval items:
  3. Discussion topics:
    • discuss using the Request to Publish with a set date as the trigger and cutoff for the Normative Edition inclusion.
    • TSC recommendations to Board on Machine Processable artifacts
  4. Reports: (attach written reports below from Steering Divisions et al.)
  5. Open Issues List

Minutes

Minutes/Conclusions Reached:
Austin convened at 11:03 AM

  1. Introduction of visitors (including declaration of interests) Brian observing
  2. Agenda review and approval - approved by general consent
  3. Approve Minutes of 2013-02-11 TSC Call Agenda - approved 5/0/1 (Ron)

Management

  1. Review action items –
    • organize vitality assessment pre-kickoff call (Ron) - for SAIF Architecture program. He'll be working with Charlie on the steps, will have an outline next week.
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric around WGH regarding cochairs
    • Lynn will try to get a list of cochairs and membership status - Josh busy with support tasks, hope to get that this week.
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin - Jean is not on the call
    • Invite Dave to discuss WGM Effectiveness Metrics on an upcoming call - next week
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM. She'll try to get a hold of Helen this week.
    • Woody will check V3 schemas for character representation and Tony will look into CCOW character representation for HITSC's ISO 8859 recommendation. Woody reports that he began looking at it and thought perhaps they don't actually declare a namespace. He will continue to follow up. Tony reports he has it on his to-do list.
  2. Ravi joins
  3. Approval items:
    • Out of Cycle Meeting Request for RIMBAA of FTSD at TSC Tracker # 2517. Needs approval and HQ announcement by Friday 2/22 to make 30-day advance notice.
      • Andy moves and Mead seconds approval. Unanimously approved
    • Tabled motion for publication request approval of HL7 Implementation Guide for CDA® Release 2: Genetic Testing Reports, Release 1 as a DSTU for 24 months, for the Clinical Genomics WG of SSD SD at at Project Insight # 460 and TSC Tracker # 2489 - publication material received.
      • move to e-vote
    • Project approval request for HL7 Version 2.5.1 Implementation Guide: Electronic Laboratory Reporting to Public Health, Release 2 (US Realm) for PHER of DESD and cosponsored by OO of SSD SD and CGIT of FTSD at Project Insight # 737 and TSC Tracker # 2518
    • modifying the Project Scope Statement in follow up to TSC response to the ANSI audit by adding check box for Work Groups to notify the TSC when a project is moving to normative. Workflow would be: Work Group notifies TSC a project is moving to normative state – triggers PINS; nIB for normative ballot submitted (typically a few weeks later) – triggers BSR-8. Modification to scope approved for Informative to Normative,
      • Motion: motion to approve as amended by Freida seconded by Pat. Vote: Unanimously approved
      • Normative ballot approval/PINS notification (Separate scope approval or notification of Normative work with 18 month clock be used as PINS trigger and the TSC will conduct a project review if the project has not gone to ballot at that time.)
    • Endorse guidance for Steering Division chairs for considering PSS
      • Freida describes the document.
      • Guidance is for the Steering Division cochairs to know what to ask when evaluating a WG's ability to work on additional projects. One amendment to last sentence identified. Terms of 'Mitigation plan' clarification requested by Woody. Motion: Freida moves and Woody seconds endorsement. Vote: Unanimously approved.
    • Approve updated version of the reballot guidance document. Freida notes that Chuck Meyer's suggested changes and edits came out during the WGM and were not reviewed by the GOC at the WGM.
      • Woody notes a question on DSTU he had last week is reconciled by the updated verbiage. The comment only ballot guidance created further discussion resulting in amendment to reflect a single Comment-only ballot is often sufficient… Freida adds that ballot reconciliation training is needed on what is needed - Mead notes more explanation is needed. Freida suggests a cheat sheet on if it's a typo in a normative ballot, etc. Additional recommendations from the ANSI/GOM review task force are also anticipated. Austin suggests 15 minute blocks at the cochairs dinner and/or out of cycle to address these sorts of issues.
      • Motion: Pat moves and Tony seconds approval as amended. Vote: Unanimously approved.
    • Endorse Co-Chair handbook wiki page. Need to review ballot resolution best practices page for currency. Motion: Andy moves and Pat seconds approval. Vote: Unanimously approved.
  4. Discussion topics:
    • discuss using the Request to Publish with a set date as the trigger and cutoff for the Normative Edition inclusion.
      • Woody addresses nominally each NE contains content passed up to the prior year. Inclusion was formerly dependent upon successful ballot in September cycle and reconciliation. We now have a 'request to publish' process and we should modify that to include anything that filed request to publish by Feb or March 1 is candidate for inclusion. Austin clarifies that this date becomes part of the annual publishing calendar. Motion: Woody moves we set the NE cutoff date based on recommendation from Publishing WG. Andy seconds. Vote: unanimously approved.
    • TSC recommendations to Board on Machine Processable artifacts
      • Austin tried to glean from SD feedback and sent out last Thursday but there have been additions since then. Further discussions on Arden logic modules ensued. Woody notes that number 2 under V3 abstract data type schemas is incorrect and should be message type schemas. Austin suggests there may need to be a "packing list" sort of addendum to a request to publish form for the artifacts submitted as part of the publication request.
  5. Reports: (attach written reports below from Steering Divisions et al.)
    • FTSD has approved an updated Mission and Charter statement for RIMBAA - Austin suggests ArB review for SAIF language applicability.
    • TSC Risk Assessment Committee (TRAC) has set their recurring meeting schedule for Thursdays at 9 am Eastern

Adjourned 12:00 PM Eastern

Next Steps

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items


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