2014-09-15 DESD WGM Minutes

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Roll call

  • Introductions of members and Quorum
HL7 DESD Agenda

Location: Lake Erie

Date: 2014-09-15
Time: 7:00-7:30 pm CDT
Facilitator John Roberts Note taker(s) Melva Peters
Attendee Name Affiliation
Yes Victor Brodsky Anatomic Pathology
Yes John David Nolen Anatomic Pathology
Yes Martin Hurrell Anesthesia
Yes John Walsh Anesthesia
Yes Durwin Day Attachments
Yes Craig Gabron Attachments
No Jim McKinley Attachments
Yes Ed Helton BRIDG
No Mary Ann Slack BRIDG
Yes Michael Padula Child Health
No Feliciano Yu Child Health
No Gaye Dolin Child Health
No Gil Alterovitz Clinical Genomics
No Amnon Shabo Clinical Genomics
No Mollie Ullman-Cullere Clinical Genomics
No Edward Hammond Clinical Interoperability Council
Yes Mitra Rocca Clinical Interoperability Council
Yes Anita Walden Clinical Interoperability Council
Yes Dianne Reeves Clinical Interoperability Council
Yes Chris Millet Clinical Quality Information
Yes Floyd Eisenberg Clinical Quality Information
Yes Crystal Kallem Clinical Quality Information
No Walter Suarez Clinical Quality Information
No Patricia Craig Clinical Quality Information
Yes Suzanne Gonzales-Webb Community Based Collaborative Care
No James Kretz Community Based Collaborative Care
No Max Walker Community Based Collaborative Care
Yes Melva Peters Domain Expert Steering Division
Yes John Roberts Domain Expert Steering Division
Yes Laura Heermann Langford Emergency Care
Yes James McClay Emergency Care
No Peter Park Emergency Care
No Todd Cooper Health Care Devices
Yes John Garguilo Health Care Devices
No Allen Hobbs Health Care Devices
Yes John Rhoads Health Care Devices
Yes Stephen Chu Patient Care
No Jean Duteau Patient Care
Yes Elaine Ayres Patient Care
No Jay Lyle Patient Care
Yes Michael Tan Patient Care
Yes Russell Leftwich Patient Care
Yes Laura Heermann Langford Patient Care
No John Hatem Pharmacy
No Hugh Glover Pharmacy
Yes Scott Robertson Pharmacy
Yes Melva Peters Pharmacy
Yes Joginder Madra Public Health Emergency Response (PHER)
Yes Ken Pool Public Health Emergency Response (PHER)
Yes John Roberts Public Health Emergency Response (PHER)
Yes Rob Savage Public Health Emergency Response (PHER)
Yes Edward Helton Regulated Clinical Research Information Management (RCRIM)
No Donald Jaccard Regulated Clinical Research Information Management (RCRIM)
Yes John Kiser Regulated Clinical Research Information Management (RCRIM)
Yes Ken McCaslin TSC Chair

Review Agenda

  • Congratulations to Melva to being elected for a second term as DESD co-chair

Approval of Minutes from Phoenix


  • Motion by Ken Pool - second by Russ Leftwich to approve minutes (12/0/0) - Carried


Co-Chair Elections September - PLEASE VOTE

  • Reminder: Co-chairs are expected to retain their membership. Section of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
  • Thank you to all co-chairs that have stood
Steering Division Work Group Co-Chairs up for Election
Domain Experts Anatomic Pathology John David Nolen
Attachments Jim McKinley
Community Based Collaborative Care Jonathan Coleman (INTERIM)
Clinical Interoperability Council Mitra Rocca
Emergency Care Peter Park
Health Care Devices John Garguilo, Allen Hobbs (resigned)
Public Health and Emergency Response Joginder Madra, John Roberts

First Time Attendees (FTA)

  • PIC is trying to link First Time Attendees with Mentors
  • Suggestion that WGs start their sessions asking if anyone is new/FTA and try to link them with a WG member who can answer their questions, etc

Project Scope Statement Submision Deadline

  • The HL7 Project Management Office (PMO) and the Publishing Work Group want to advise you of an important deadline on Sunday, September 28th.
  • Project Scope Statement for new standards document projects – The Word template for new projects is available here: PSS Template. *Additional instructions are included in the package.
  • Work Groups intending to submit new project scopes for the upcoming January 2015 ballot cycle need to submit their scopes before this date.
  • As always, Work Groups will need to monitor the progress of their scope statements to ensure that they obtain Steering Divisions and TSC approval before the ballot opening date of December 12th.
  • You can review all the publishing calendars here: Publishing Calendar
  • If you have questions about Project Scope Statements, please contact pmo@hl7.org
  • Work Groups are reminded that DESD has a 3 week cycle for electronic votes so all PSS are needed as soon as possible to meet the September 28th deadline
  • Issues with approval via US Realm Task Force before coming to the DESD for eVote
    • Submit them to US Realm, DESD and FMG at the same time at least for this cycle
    • Recommend that process be included and/or included in the Co-Chair Handbook
Action:  Melva to forward suggestions to TSC

Updates from the TSC

  • Work Group meeting scheduling tool - being rolled out this WGM
    • Tutorials being offered this week - Thursday 7am, lunch, 5pm
    • Please sign up!

Help Desk

  • Help Desk Support and Problem Escalation

Help Desk Support WG Engagement

  • File:HL7TSC SD RolloutWG CoChairHDeskResponseV4.pptx
  • Reviewed process
  • Concerns raised about timing
  • Ken responded to the question about how the list serve is being evaluated for questions that should be FAQs or where questions should come to Help Desk rather than ListServe
    • will continue to evaluate. It is a changing process
  • what happens to those bypassing the Help Desk? WGs can forward these to the Help Desk but this needs to be evaluated. If an adjustment to the process needs to be made, this will be considered
  • feedback to be captured and evaluated

Work Group Health Review


  • Congratulations to Attachments, CIC, CQI, Emergency Care, Health Care Devices, Patient Care and Pharmacy

PBS Metric Review

File:PBS Metrics 2014SEP 20140829.xls

Projects Older than 5 years

  • check your projects and/or check with Lynn
Action:  Melva to send report to WGs

New Business

Project Scope votes

  • Reminder to WGs that PSS must be forwarded to the PMO AND to the DESD Co-chairs for e-vote. If you only send to the PMO there may be delays in getting the PSS out for e-vote.
Pharmacy Template Project
Action:  Melva to forward to Lynn
CQI Project
Action: Melva to forward to Lynn

M&C votes

Emergency Care M&C
Action:  Melva to forward to Lynn

DESD Governance

  • Reminder to WGs to ensure that DMP, Mission and Charter and SWOT are reviewed every 3 years
  • There are new DMPs published and all WGs need to review the new DMPs and either adopt the default or submit their updated DMP by the end of the January 2015 WGM.
    • Default - DEFAULT (for WGs that wish to adopt the default without changes)
    • Generic - GENERIC (for WGs that wish to make changes to the default DMPs)
    • The Default and Template DMP documents have been revised and are now at verion 4.0. Every work group should either use the Default or make the adjustments necessary to the Template, move that the document be accepted by the Work Group, and if the measure passes, document the action in the minutes, and send a copy of the document to the DESD Co-chairs and to Lynn (HQ).
    • SWOT updates can be emailed directly to Lynn (HQ).
    • Mission and Charter must be approved by the Steering Division - please forward to DESD Co-chairs for e-vote.

Supporting Documents

  • See links above - hard copies will not be provided


  • Adjourned at 7:30pm - Moved by Rob Savage and seconded by Ken Pool - 12/0/0 - Carried
Actions (Include Owner, Action Item, and due date)
Next Meeting/Preliminary Agenda Items