Difference between revisions of "2014-05-05 TSC WGM Minutes"

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| ||17:30 - 17:40||||Welcome and TSC Chair Report|| Ken McCaslin, TSC Chair|||  
 
| ||17:30 - 17:40||||Welcome and TSC Chair Report|| Ken McCaslin, TSC Chair|||  
 
|-
 
|-
−
| ||17:40 - 17:50||||Update from HQ <br/>
+
| ||17:40 - 17:50||||CTO Report||John Quinn||
−
Staff changes
 
−
<br/>
 
−
New co-chair training – Th 7am –  Sedona 3
 
−
|Karen Van Hentenryck
 
−
 
 
 
|-
 
|-
−
| ||17:50 – 18:00||||CTO Report||John Quinn||
+
| ||17:50 – 18:00||||Ballot Report||Don Lloyd||
 
|-
 
|-
−
| ||18:00 – 18:07||||Ballot Report||Don Lloyd||
+
| ||18:00 – 18:07||||HL7 Nominations Committee||Erik Pupo
 
|-
 
|-
−
| ||18:07 – 18:17|||| ES Updates||Ken McCaslin, ES Co-chair ||
+
| ||18:07 – 18:17|||| Methodology and Harmonization Report||Woody Beeler, MnM||
 
|-
 
|-
−
| ||18:17 - 18:25||||Methodology and Harmonization Report||Woody Beeler, MnM||
+
| ||18:17 - 18:25||||PMO Update|| Dave Hamill, PMO||
 
|-
 
|-
−
| ||18:25 - 18:30||||PMO Update|| Dave Hamill, PMO||
+
| ||18:25 - 18:30||||ES Updates||Ken McCaslin, ES Co-chair ||
 
|-
 
|-
 
| ||18:30 - 18:35||||Standards Maturity ||Hans Buitendijk||
 
| ||18:30 - 18:35||||Standards Maturity ||Hans Buitendijk||
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| ||18:40 - 18:50|||| Healthcare Terminology Authority (HTA) Update||Heather Grain||
 
| ||18:40 - 18:50|||| Healthcare Terminology Authority (HTA) Update||Heather Grain||
 
|-
 
|-
−
| ||18:50 - 19:00|||| IP discussion and update||Ken McCaslin||
+
| ||18:50 - 19:00|||| IP discussion and update||Stan Huff||
 
|-
 
|-
 
| ||19:00 - 20:00|| || <u>Steering Division Meetings </u><br/>
 
| ||19:00 - 20:00|| || <u>Steering Division Meetings </u><br/>
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|colspan="4" |'''Quorum Requirements Met: '''n/a  
 
|colspan="4" |'''Quorum Requirements Met: '''n/a  
 
|-
 
|-
−
|colspan="4" |   
+
|colspan="4" |  Attendees: see [http://gforge.hl7.org/gf/download/docmanfileversion/8199/11964/%32%30%31%34%4d%61%79%6e%41%74%74%65%6e%64%65%65%73%5f%63%6f%63%68%61%69%72%64%69%6e%6e%65%72%57%47%4d%2e%70%64%66 attendance list]
 
   
 
   
 
|}
 
|}
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===Agenda===
 
===Agenda===
 
# Welcome and TSC reports - Ken McCaslin, TSC Chair  
 
# Welcome and TSC reports - Ken McCaslin, TSC Chair  
−
#Update from HQ - Karen Van Hentenryck, Lillian Bigham
 
−
#*Staff changes
 
−
#*New co-chair training – Th 7am –  Room: Sedona 3
 
 
# CTO Report - John Quinn, CTO
 
# CTO Report - John Quinn, CTO
 
# Ballot Report - Don Lloyd
 
# Ballot Report - Don Lloyd
−
#ES Updates - Ken McCaslin, ES Co-Chair
+
#HL7 Nominations Committee - Erik Pupo
 
# Methodology and Harmonization Report - Woody Beeler, MnM   
 
# Methodology and Harmonization Report - Woody Beeler, MnM   
 
#PMO Update -  
 
#PMO Update -  
 +
#ES Updates - Ken McCaslin, ES Co-Chair
 
#[http://gforge.hl7.org/gf/download/docmanfileversion/8143/11898/%32%30%31%34%4d%61%79%50%6f%6c%69%63%79%20%4d%61%74%75%72%69%74%79%5f%42%75%69%74%65%6e%64%69%6a%6b%2e%70%70%74%78 Standards Maturity] -Hans Buitendijk
 
#[http://gforge.hl7.org/gf/download/docmanfileversion/8143/11898/%32%30%31%34%4d%61%79%50%6f%6c%69%63%79%20%4d%61%74%75%72%69%74%79%5f%42%75%69%74%65%6e%64%69%6a%6b%2e%70%70%74%78 Standards Maturity] -Hans Buitendijk
 
#FHIR timelines for next release - Lloyd McKenzie, FHIR Management Group  
 
#FHIR timelines for next release - Lloyd McKenzie, FHIR Management Group  
−
#Healthcare Terminology Authority (HTA), Heather Grain
+
#[http://gforge.hl7.org/gf/download/docmanfileversion/8192/11955/%32%30%31%34%4d%61%79%47%72%61%69%6e%5f%48%4c%37%20%48%54%41%20%75%70%64%61%74%65%20%74%6f%20%63%6f%20%63%68%61%69%72%73%20%64%69%6e%6e%65%72%2e%70%70%74 Healthcare Terminology Authority] (HTA), Heather Grain
−
#IP Discussion and Update - Ken McCaslin
+
#IP Discussion and Update - Stan Huff
 
<!--Old cochair training - IP and materials locations-->
 
<!--Old cochair training - IP and materials locations-->
 
# Adjourn to Steering Division meetings
 
# Adjourn to Steering Division meetings
  
 
===Supporting Information===
 
===Supporting Information===
 +
 +
New co-chair training – Th 7am –  Room: Sedona 3
 +
 
Co-Chair calendar:
 
Co-Chair calendar:
 
*2014-05-16 WGM room request deadline - see [http://www.hl7.org/permalink/?MeetingRoomRequestForm Request Form]  
 
*2014-05-16 WGM room request deadline - see [http://www.hl7.org/permalink/?MeetingRoomRequestForm Request Form]  
 
*2014-05-18 New Project Scope deadline for 2014Sep ballot cycle (http://www.hl7.org/permalink/?ProjectScopeStatement)
 
*2014-05-18 New Project Scope deadline for 2014Sep ballot cycle (http://www.hl7.org/permalink/?ProjectScopeStatement)
 
*2014-05-23 Meeting minutes posting deadline (http://www.hl7.org/permalink/?UploadMinutes)
 
*2014-05-23 Meeting minutes posting deadline (http://www.hl7.org/permalink/?UploadMinutes)
−
*2014-06-22 Initial [http://www.hl7.org/events/harmonization/index.cfm Harmonization] Proposal Submissions due midnight Eastern
+
*2014-06-15 '''New date''' (was 6/22) Initial [http://www.hl7.org/events/harmonization/index.cfm Harmonization] Proposal Submissions due midnight Eastern
 
*2014-06-29 Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
 
*2014-06-29 Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
 
*2014-07-04 Post your WG agenda link on the [http://wiki.hl7.org/index.php?title=WGM_information WGM Information] page
 
*2014-07-04 Post your WG agenda link on the [http://wiki.hl7.org/index.php?title=WGM_information WGM Information] page
−
*2014-07-13 Final [http://www.hl7.org/events/harmonization/index.cfm Harmonization] proposal submissions due midnight Eastern
+
*2014-07-06 '''New date''' (was 7/13) Final [http://www.hl7.org/events/harmonization/index.cfm Harmonization] proposal submissions due midnight Eastern
 
*2014-07-18 WG co-chair nominations for 2014Sep close - see [http://wiki.hl7.org/index.php?title=Co-Chair_Election_Schedule Co-Chair_Election_Schedule]
 
*2014-07-18 WG co-chair nominations for 2014Sep close - see [http://wiki.hl7.org/index.php?title=Co-Chair_Election_Schedule Co-Chair_Election_Schedule]
−
*2014-07-22 [http://www.hl7.org/events/harmonization/index.cfm Harmonization] Conference Call Jul 22, 2014 to Jul 25, 2014
+
*2014-07-15 to 2014-07-18[http://www.hl7.org/events/harmonization/index.cfm Harmonization] Conference Call (was Jul 22, 2014 to Jul 25, 2014)
 
*2014-07-27 Reconciliation deadline for ballot in 2014Sep, send notice to voters, and submit publication requests when ballots completed )
 
*2014-07-27 Reconciliation deadline for ballot in 2014Sep, send notice to voters, and submit publication requests when ballots completed )
−
*2014-08-08 Ballot opens, Ballot pool signup closes BEFORE THE BALLOT OPENS
+
*2014-08-08 Ballot opens; Ballot pool signup closes BEFORE THE BALLOT OPENS
 
*2014-08-29 Deadline to request presentation at the cochairs dinner/meeting and provide draft presentation
 
*2014-08-29 Deadline to request presentation at the cochairs dinner/meeting and provide draft presentation
  
Line 162: Line 158:
 
* Updates to [http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitator List]
 
* Updates to [http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitator List]
  
 +
===Minutes===
 
===Minutes===
 
===Minutes===
 
# Welcome and TSC reports - Ken McCaslin, TSC Chair
 
# Welcome and TSC reports - Ken McCaslin, TSC Chair
 +
#*Ken convened at 5:34 PM and describes his status update.
 +
# CTO Report - John Quinn, CTO narrates his slide show and describes recent issues with the security vulnerabilities that have now been addressed, and the FHIR DSTU update issues.
 +
# Ballot Report - Don Lloyd notes the ballot results have been sent out and reviews ballot admonishments.
 +
#HL7 Nominations Committee - Erik Pupo
 +
#*Announcement for 2 new directors, a secretary and new chair-elect. They seek diversity of candidates. Please consider running for a director position. Nominations close June 15.
 +
# Methodology and Harmonization Report - Woody Beeler, MnM narrates a slide show
 +
#PMO Update -
 +
#ES Updates - Ken McCaslin, ES Co-Chair
 +
#*ES working on WGM room request process. Pilot for the new process coming up to September WGM and intend to roll out in September for everyone. Ken thanks testers of the pilot. Joint meetings will have validation with each WG.
 +
#[http://gforge.hl7.org/gf/download/docmanfileversion/8143/11898/%32%30%31%34%4d%61%79%50%6f%6c%69%63%79%20%4d%61%74%75%72%69%74%79%5f%42%75%69%74%65%6e%64%69%6a%6b%2e%70%70%74%78 Standards Maturity] -Hans Buitendijk
 +
#FHIR timelines for next release - Lloyd McKenzie, FHIR Management Group
 +
#*See [http://gforge.hl7.org/gf/download/docmanfileversion/8155/11918/%32%30%31%34%4d%61%79%5f%4d%63%4b%65%6e%7a%69%65%5f%46%48%49%52%20%63%6f%63%68%61%69%72%73%20%70%72%65%73%65%6e%74%61%74%69%6f%6e%2e%70%70%74%78 slide show]
 +
#Healthcare Terminology Authority (HTA), Heather Grain
 +
#IP Discussion and Update - Stan Huff
 +
#*He describes the intent of the new policy; you do work in the WG the way you always have (or should have been doing it). Any balloted HL7 IP (Informative, DSTU, Normative, IG, documents or standards) that have passed ballot oare subject to the following restrictions: restrict access to the information after it passes ballot and for 90 days after publication. Not during reconciliation of negatives but once reconciliation has allowed it to pass ballot. WGs should protect ballot content until 90 days after publication. Material should be accessible only to members of HL7 International. Special circumstances include FHIR. Standards being referenced in (proposed) regulation could be shared immediately for public access in the regulatory process. Other exceptions will be addressed by the BOD. He hopes this allays concerns from the last WGM.
 +
#**Ken Pool thanks Stan for the clarifications. Little fuzzy on when the 90 day clock starts - Stan says that would be when it's published. Protection starts when it passes ballot but the 90 day clock starts when it's published. Ken's WG had two questions: how to submit pragmatic issues in the WG to the Board for ruling. Stan says send to himself or any members of the Board.
 +
#**AMS asks how this works in collaboration with other SDOs or IHE etc. Stan notes that the discussion has not yet covered that and they will put it on the list.
 +
#**Gora Datta asks if it would work to modify the publication sheet to reflect the publication date and the 90 day public date for protection. Stan agrees they can talk about that.
 +
# Adjourn to Steering Division meetings 6:45 PM

Latest revision as of 17:39, 9 June 2014

back to TSC_Minutes_and_Agendas

Day Date ' Time Icon Event Chair Scribe Room
Monday 2014 May 5 AM Q1
Q2
PM Q3
Q4
Q5 TSC Monday Co-Chairs Dinner/Meeting
Ken McCaslin Lynn Laakso Room Kiva/Kachina

(Anasazi Ballroom)

- - - Collect food/drink from buffet
TSC Co-chairs Dinner
17:30 - 17:40 Welcome and TSC Chair Report Ken McCaslin, TSC Chair
17:40 - 17:50 CTO Report John Quinn
17:50 – 18:00 Ballot Report Don Lloyd
18:00 – 18:07 HL7 Nominations Committee Erik Pupo
18:07 – 18:17 Methodology and Harmonization Report Woody Beeler, MnM
18:17 - 18:25 PMO Update Dave Hamill, PMO
18:25 - 18:30 ES Updates Ken McCaslin, ES Co-chair
18:30 - 18:35 Standards Maturity Hans Buitendijk
18:35 - 18:40 FHIR timelines for next release Lloyd McKenzie, FHIR Management Group co-chair
18:40 - 18:50 Healthcare Terminology Authority (HTA) Update Heather Grain
18:50 - 19:00 IP discussion and update Stan Huff
19:00 - 20:00 Steering Division Meetings

Domain Experts-Cholla
Foundation and Technology -Palo Verde
Structure and Semantic Design -
Technical and Support Services -

DESD - Cholla
FTSD - Palo Verde
SSD SD - Saguaro
T3SD - Yucca

Minutes

Meeting Information

HL7 Co-chairs dinner/meeting

Location: Kiva/Kachina
 (Anasazi Ballroom)

Date: 2014-05-05
Time: 17:15-21:00pm EDT
Facilitator Ken McCaslin Note taker(s) Lynn Laakso
Quorum Requirements Met: n/a
Attendees: see attendance list

Agenda

  1. Welcome and TSC reports - Ken McCaslin, TSC Chair
  2. CTO Report - John Quinn, CTO
  3. Ballot Report - Don Lloyd
  4. HL7 Nominations Committee - Erik Pupo
  5. Methodology and Harmonization Report - Woody Beeler, MnM
  6. PMO Update -
  7. ES Updates - Ken McCaslin, ES Co-Chair
  8. Standards Maturity -Hans Buitendijk
  9. FHIR timelines for next release - Lloyd McKenzie, FHIR Management Group
  10. Healthcare Terminology Authority (HTA), Heather Grain
  11. IP Discussion and Update - Stan Huff
  12. Adjourn to Steering Division meetings

Supporting Information

New co-chair training – Th 7am – Room: Sedona 3

Co-Chair calendar:

  • 2014-05-16 WGM room request deadline - see Request Form
  • 2014-05-18 New Project Scope deadline for 2014Sep ballot cycle (http://www.hl7.org/permalink/?ProjectScopeStatement)
  • 2014-05-23 Meeting minutes posting deadline (http://www.hl7.org/permalink/?UploadMinutes)
  • 2014-06-15 New date (was 6/22) Initial Harmonization Proposal Submissions due midnight Eastern
  • 2014-06-29 Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
  • 2014-07-04 Post your WG agenda link on the WGM Information page
  • 2014-07-06 New date (was 7/13) Final Harmonization proposal submissions due midnight Eastern
  • 2014-07-18 WG co-chair nominations for 2014Sep close - see Co-Chair_Election_Schedule
  • 2014-07-15 to 2014-07-18Harmonization Conference Call (was Jul 22, 2014 to Jul 25, 2014)
  • 2014-07-27 Reconciliation deadline for ballot in 2014Sep, send notice to voters, and submit publication requests when ballots completed )
  • 2014-08-08 Ballot opens; Ballot pool signup closes BEFORE THE BALLOT OPENS
  • 2014-08-29 Deadline to request presentation at the cochairs dinner/meeting and provide draft presentation

Ongoing:

Minutes

Minutes

  1. Welcome and TSC reports - Ken McCaslin, TSC Chair
    • Ken convened at 5:34 PM and describes his status update.
  2. CTO Report - John Quinn, CTO narrates his slide show and describes recent issues with the security vulnerabilities that have now been addressed, and the FHIR DSTU update issues.
  3. Ballot Report - Don Lloyd notes the ballot results have been sent out and reviews ballot admonishments.
  4. HL7 Nominations Committee - Erik Pupo
    • Announcement for 2 new directors, a secretary and new chair-elect. They seek diversity of candidates. Please consider running for a director position. Nominations close June 15.
  5. Methodology and Harmonization Report - Woody Beeler, MnM narrates a slide show
  6. PMO Update -
  7. ES Updates - Ken McCaslin, ES Co-Chair
    • ES working on WGM room request process. Pilot for the new process coming up to September WGM and intend to roll out in September for everyone. Ken thanks testers of the pilot. Joint meetings will have validation with each WG.
  8. Standards Maturity -Hans Buitendijk
  9. FHIR timelines for next release - Lloyd McKenzie, FHIR Management Group
  10. Healthcare Terminology Authority (HTA), Heather Grain
  11. IP Discussion and Update - Stan Huff
    • He describes the intent of the new policy; you do work in the WG the way you always have (or should have been doing it). Any balloted HL7 IP (Informative, DSTU, Normative, IG, documents or standards) that have passed ballot oare subject to the following restrictions: restrict access to the information after it passes ballot and for 90 days after publication. Not during reconciliation of negatives but once reconciliation has allowed it to pass ballot. WGs should protect ballot content until 90 days after publication. Material should be accessible only to members of HL7 International. Special circumstances include FHIR. Standards being referenced in (proposed) regulation could be shared immediately for public access in the regulatory process. Other exceptions will be addressed by the BOD. He hopes this allays concerns from the last WGM.
      • Ken Pool thanks Stan for the clarifications. Little fuzzy on when the 90 day clock starts - Stan says that would be when it's published. Protection starts when it passes ballot but the 90 day clock starts when it's published. Ken's WG had two questions: how to submit pragmatic issues in the WG to the Board for ruling. Stan says send to himself or any members of the Board.
      • AMS asks how this works in collaboration with other SDOs or IHE etc. Stan notes that the discussion has not yet covered that and they will put it on the list.
      • Gora Datta asks if it would work to modify the publication sheet to reflect the publication date and the 90 day public date for protection. Stan agrees they can talk about that.
  12. Adjourn to Steering Division meetings 6:45 PM
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