2011-04-11 TSC Call Minutes

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HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 124466# GoToMeeting ID: 165-215-206		Date: 2011-04-11 Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso

Attendee	Name	Affiliation
regrets	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Bob Dolin	HL7 Board Chair
?	Tony Julian	HL7 FTSD Co-Chair
?	Austin Kreisler	HL7 TSC Chair, DESD Co-Chair
?	Lynn Laakso	HL7 staff support
?	Patrick Loyd	HL7 T3SD Co-Chair
?	Ken McCaslin	HL7 TSS SD Co-Chair
?	Charlie Mead	HL7 ArB Chair
?	Ravi Natarajan	HL7 Affiliate Representative
?	Ron Parker	HL7 ArB Alternate
?	John Quinn	HL7 CTO
?	Gregg Seppala	HL7 SSD SD Co-Chair
?	Ed Tripp	HL7 DESD Co-Chair
?	Jay Zimmerman	HL7 Affiliate Representative

Quorum Requirements (Chair +5 with 2 SD Reps) Met: (yes/No)

Agenda

Agenda Topics

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes
4. Review action items –
5. Approval items:
   • Motion: Approve project scope statement by Child Health WG of DESD for HL7 Child Health Neonatology Profile for EHR Systems, v 1.0, at Project Insight # 770, TSC Tracker # 1877.
6. Discussion topics:
   • Healthiest Work Groups Discussion
     • Current WGH measures:
       • Active projects
       • 3 Year plan
       • Mission and Charter statement(M&C) < 2 yrs old
       • Co-Chair Post-WGM Survey
       • Ballot Presence - Drop this one since it doesn't apply to all work groups
       • Minutes posted since last WGM
       • Last list serv activity
       • Wiki presence
       • WG CC Scheduled
       • SD CC and/or e-vote Participation
       • Steering Division co-chair (TSC Representative) Election Participation - This election only happens once a year, how do we want to count it?
       • WG Rep at SD WGM
       • WGM scheduled
       • WG has an approved DMP based on review of the updated template
   • Proposed rules for Healthiest Work Group recognition
     • Score using the following subset:
       • Active projects
       • 3 Year plan
       • Mission and Charter statement(M&C) < 2 yrs old
       • Co-Chair Post-WGM Survey
       • Minutes posted since last WGM
       • Last list serv activity
       • Wiki presence
       • WG CC Scheduled
       • SD CC and/or e-vote Participation
       • WG Rep at SD WGM
       • WGM scheduled
       • WG has an approved DMP based on review of the updated template
     • Any work group not publishing minutes is automatically eliminated regardless of its overall score
     • Scoring is done prior to each WGM
     • Work Groups with the best WGH score (i.e., the lowest score) will be publicly recognized each WGM
     • For the plenary we will also recognize the yearly best work groups and as part of that the WG must of participated in the SD co-chair election for that year
     • Awards
       • For January and May WGMs (non-plenary), healthiest work groups will be recognized by TSC Chair in one of the morning general sessions. Work Group members will be asked to stand up and be recognized. Healthiest Work Groups would be advertised on the morning slide show prior to the general sessions
       • For the plenary in September, the healthiest work groups for the year will be recognized and ribbons will be presented to work group members (as evidenced by membership on the work group list server)
         • Logistics for this need to be worked out, perhaps ribbons can be put into registration packets, or perhaps handed out at registration desk after appropriate general session
       • Work Groups recognized as the yearly healthiest work groups will have a new logo attached to their work groups home web page. Logo to be determined, possibly the HL7 logo with "Healthiest Work Group" attached
7. Reports: (attach written reports below from Steering Divisions et al.)
8. Open Issues List

Supporting Documents

Minutes

Minutes/Conclusions Reached:

Next Steps

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .