2014-09-15 DESD WGM Agenda

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Agenda

Roll call

• Introductions of members and Quorum

HL7 DESD Agenda Location: INSERT_ROOM		Date: 2014-09-15 Time: 7:00-8:30 pm CDT
Facilitator	John Roberts	Note taker(s)	Melva Peters

Attendee	Name	Affiliation
?	Victor Brodsky	Anatomic Pathology
?	John David Nolen	Anatomic Pathology
?	Martin Hurrell	Anesthesia
?	John Walsh	Anesthesia
?	Durwin Day	Attachments
?	Craig Gabron	Attachments
?	Jim McKinley	Attachments
?	Ed Helton	BRIDG
?	Mary Ann Slack	BRIDG
?	Michael Padula	Child Health
?	Feliciano Yu	Child Health
?	Gaye Dolin	Child Health
?	Gil Alterovitz	Clinical Genomics
?	Amnon Shabo	Clinical Genomics
?	Mollie Ullman-Cullere	Clinical Genomics
?	Edward Hammond	Clinical Interoperability Council
?	Mitra Rocca	Clinical Interoperability Council
?	Anita Walden	Clinical Interoperability Council
?	Dianne Reeves	Clinical Interoperability Council
?	Chris Millet	Clinical Quality Information
?	Floyd Eisenberg	Clinical Quality Information
?	Crystal Kallem	Clinical Quality Information
?	Walter Suarez	Clinical Quality Information
?	Patricia Craig	Clinical Quality Information
?	Suzanne Gonzales-Webb	Community Based Collaborative Care
?	James Kretz	Community Based Collaborative Care
?	Max Walker	Community Based Collaborative Care
?	Melva Peters	Domain Expert Steering Division
?	John Roberts	Domain Expert Steering Division
?	Laura Heermann Langford	Emergency Care
?	James McClay	Emergency Care
?	Peter Park	Emergency Care
?	Todd Cooper	Health Care Devices
?	John Garguilo	Health Care Devices
?	Allen Hobbs	Health Care Devices
?	John Rhoads	Health Care Devices
?	Stephen Chu	Patient Care
?	Jean Duteau	Patient Care
?	Elaine Ayres	Patient Care
?	Jay Lyle	Patient Care
?	Michael Tan	Patient Care
?	Russell Leftwich	Patient Care
?	Laura Heermann Langford	Patient Care
?	John Hatem	Pharmacy
?	Hugh Glover	Pharmacy
?	Scott Robertson	Pharmacy
?	Melva Peters	Pharmacy
?	Joginder Madra	Public Health Emergency Response (PHER)
?	Ken Pool	Public Health Emergency Response (PHER)
?	John Roberts	Public Health Emergency Response (PHER)
?	Rob Savage	Public Health Emergency Response (PHER)
?	Edward Helton	Regulated Clinical Research Information Management (RCRIM)
?	Donald Jaccard	Regulated Clinical Research Information Management (RCRIM)
?	John Kiser	Regulated Clinical Research Information Management (RCRIM)

Approval of Minutes from Phoenix

DESD WGM Minutes - DRAFT

Announcements

Co-Chair Elections September - PLEASE VOTE

• Reminder: Co-chairs are expected to retain their membership. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Thank you to all co-chairs that have stood

Steering Division	Work Group	Co-Chairs up for Election
Domain Experts	Anatomic Pathology	John David Nolen
	Attachments	Jim McKinley
	Community Based Collaborative Care	Jonathan Coleman (INTERIM)
	Clinical Interoperability Council	Mitra Rocca
	Emergency Care	Peter Park
	Health Care Devices	John Garguilo, Allen Hobbs (resigned)
	Public Health and Emergency Response	Joginder Madra, John Roberts

First Time Attendees (FTA)

• PIC is trying to link First Time Attendees with Mentors
• Suggestion that WGs start their sessions asking if anyone is new/FTA and try to link them with a WG member who can answer their questions, etc

Project Scope Statement Submision Deadline

• The HL7 Project Management Office (PMO) and the Publishing Work Group want to advise you of an important deadline on Sunday, September 28th.

*Project Scope Statement for new standards document projects – The Word template for new projects is available here: PSS Template. *Additional instructions are included in the package. 

• Work Groups intending to submit new project scopes for the upcoming January 2015 ballot cycle need to submit their scopes before this date.
• As always, Work Groups will need to monitor the progress of their scope statements to ensure that they obtain Steering Divisions and TSC approval before the ballot opening date of December 12th.
• You can review all the publishing calendars here: Publishing Calendar
• If you have questions about Project Scope Statements, please contact pmo@hl7.org
• Work Groups are reminded that DESD has a 3 week cycle for electronic votes so all PSS are needed as soon as possible to meet the September 28th deadline

Updates from the TSC

• Work Group meeting scheduling tool - being rolled out this WGM
  • Tutorials being offered this week - Thursday 7am, lunch, 5pm
  • Please sign up!

Help Desk

• Help Desk Support and Problem Escalation

Help Desk Support WG Engagement

• File:HL7TSC SD RolloutWG CoChairHDeskResponseV4.pptx

Work Group Health Review

File:DESD-WorkGroupHealth2014Sep.pdf

• Congratulations to Attachments, CIC, CQI, Emergency Care, Health Care Devices, Patient Care and Pharmacy

PBS Metric Review

File:PBS Metrics 2014SEP 20140829.xls

Projects Older than 5 years

• check your projects and/or check with Lynn

New Business

Project Scope votes

• Reminder to WGs that PSS must be forwarded to the PMO AND to the DESD Co-chairs for e-vote. If you only send to the PMO there may be delays in getting the PSS out for e-vote.

Pharmacy Template Project

• • File:Pharmacy WG PSS - Pharmacy Templates (updated).doc

CQI Project

File:QRDA Category I Release 3 PSS PID210 09.05.2014.docx

M&C votes

Emergency Care M&C

• File:2014 9 15 ECWG Mission & Charter.doc

DESD Governance

• Reminder to WGs to ensure that DMP, Mission and Charter and SWOT are reviewed every 3 years
• There are new DMPs published and all WGs need to review the new DMPs and either adopt the default or submit their updated DMP by the end of the January 2015 WGM.
  • Default - DEFAULT (for WGs that wish to adopt the default without changes)
  • Generic - GENERIC (for WGs that wish to make changes to the default DMPs)
  • The Default and Template DMP documents have been revised and are now at verion 4.0. Every work group should either use the Default or make the adjustments necessary to the Template, move that the document be accepted by the Work Group, and if the measure passes, document the action in the minutes, and send a copy of the document to the DESD Co-chairs and to Lynn (HQ).
  • SWOT updates can be emailed directly to Lynn (HQ).
  • Mission and Charter must be approved by the Steering Division - please forward to DESD Co-chairs for e-vote.

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items