Meeting Minutes template

Standing Conference Calls

TSC will hold a Conference Call at 11AM Eastern time, each Monday except during scheduled face-to-face Working Group Meetings unless otherwise noted at TSC_Minutes_and_Agendas.

GoToMeeting at https://global.gotomeeting.com/join/426505829 using VOIP

For those without access to microphone/speakers:

US: +1 (224)501-3318

Canada: +1 (647)497-9379

Italy: +39 0 230 57 81 80

Access Code: 426-505-829

GoToMeeting ID: 426-505-829

HL7 <WG Name or Project> Meeting Minutes Location: <conf call details or meeting room>		Date: <CCYY-MM-DD> Time: <quarter or hh:mm-hh:mm am/pm Timezone>
Facilitator	<Chair of Meeting>	Note taker(s)	<Scribe of Meeting>

Attendee	Name	Affiliation
?	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Bob Dolin	HL7 Board Chair
?	Austin Kreisler	HL7 TSC Chair, DESD Co-Chair
?	Freida Hall	HL7 Ad-Hoc member, T3SD co-chair-elect
?	Tony Julian	HL7 FTSD Co-Chair
?	Lynn Laakso	HL7 staff support
?	Patrick Loyd	HL7 TSS SD Co-Chair
?	Ken McCaslin	HL7 TSS SD Co-Chair
?	Charlie Mead	HL7 ArB Chair
?	Ravi Natarajan	HL7 Affiliate Representative
?	Ron Parker	HL7 ArB Vice-Chair
?	John Quinn	HL7 CTO
?	Helen Stevens	HL7 Ad-Hoc member
?	Ed Tripp	HL7 DESD Co-Chair
?	Mead Walker	HL7 DESD co-chair-elect
		.
		.

Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: (yes/No) quorum achieved as defined in the Work Group Decision Making Practices?

Agenda

1. Agenda review and approval (Suggestions or additions to and acceptance of agenda)
2. Approve previous meeting minutes
3. (Other topics; e.g. if voting on ballot reconciliation item - see minutes)
4. (If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) Motion:

Supporting Documents

1. List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves

Minutes/Conclusions Reached:

1. (Suggestions or additions to and acceptance of agenda)
2. (One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections: “You have received the minutes. Are there any corrections to the minutes? Hearing none, if there is no objection the minutes are approved as posted.”)
3. (Discussion on agenda topic 3; If voting on ballot reconciliation item:
   Agenda business is ballot reconciliation? Yes / No
   Ballot reconciliation posted to ballot desktop? Yes / No
   If no, where is ballot reconciliation posted? ________________)
   if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.
4. Discussion on agenda topic 4; Motion (if amended) can be retyped in bold. Discussion on motion back to regular type. Vote on Motion in bold Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
5. Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below. If action items are identified, add to ‘Actions’ below.
6. Adjourned hh:mm am/pm (timezone).

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .