2018-05-14 CSD WGM Minutes

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Minutes - D R A F T

HL7 CSD Agenda Location: TBD		Date: 2017-05-08 Time: 7:00 - 8:30 pm local time
Facilitator	TBD	Note taker(s)	TBD

Name	Affiliation	Term Expires	Attending
Martin Hurrell	Anesthesia	Jan 2020
Ellen Torres	Anesthesia	May 2019
John Walsh	Anesthesia	Sep 2019
Durwin Day	Attachments	Jan 2020
Edward Helton	Biomedical Research and Regulation	May 2019
Hugh Glover	Biomedical Research and Regulation	May 2018
Myron Finseth	Biomedical Research and Regulation	May 2020
Boris Brodsky	Biomedical Research and Regulation	Sep 2019
Guilherme del Fiol	CDS	Jan 2020
Robert Jenders	CDS	Sep 2019
Kensaku Kawamoto	CDS	Sep 2019
Howard Strasberg	CDS	Sep 2018
Bob Milius	Clinical Genomics	Sep 2018
Amnon Shabo	Clinical Genomics	May 2018
Robert Freimuth	Clinical Genomics	Jan 2019
Kevin Power	Clinical Genomics	Jan 2019
Russell Leftwich	Clinical Interoperability Council	Sep 2018
Mitra Rocca	Clinical Interoperability Council	Jan 2019
Laura Heermann Langford	Clinical Interoperability Council	Sep 2019	X
Amy Nordo	Clinical Interoperability Council	Jan 2020
Patricia Craig	Clinical Quality Information	Sep 2019
Floyd Eisenberg	Clinical Quality Information	May 2018
Yan Heras	Clinical Quality Information	May 2019
Kanwarpreet Sethi	Clinical Quality Information	May 2019
Walter Suarez	Clinical Quality Information	May 2018	X
Hans Buitendijk	Clinical Statement	Jan 2020
Rik Smithies	Clinical Statement	Jan 2019
Jonathan Coleman	Community Based Care and Privacy	Sep 2018
James Kretz	Community Based Care and Privacy	May 2018
David Pyke	Community Based Care and Privacy	Sep 2018
Suzanne Gonzales-Web	Community Based Care and Privacy	May 2018
Melva Peters	Clinical Steering Division	Dec 2018	X
Floyd Eisenberg	Clincial Steering Division	Dec 2019	X
Dominik Brammen	Emergency Care	Sep 2018
Laura Heermann Langford	Emergency Care	Jan 2020
James McClay	Emergency Care	Sep 2019
Todd Cooper	Health Care Devices	Jan 2020
Chris Courville	Health Care Devices	Jan 2019
John Garguilo	Health Care Devices	Sep 2018
John Rhoads	Health Care Devices	May 2018
Russell Leftwich	Learning Health Systems	Sep 2018	X
John Roberts	Learning Health Systems	Sep 2019
Stephen Chu	Patient Care	May 2018
Laura Heermann Langford	Patient Care	Sep 2019
Emma Jones	Patient Care	May 2019
Jay Lyle	Patient Care	Jan 2020
Michelle Miller	Patient Care	May 2019
Michael Tan	Patient Care	Sep 2019
Michael Padula	Patient Care	Sep 2019
Jean Duteau	Pharmacy	May 2019
John Hatem	Pharmacy	Sep 2019
Melva Peters	Pharmacy	Sep 2019
Scott Robertson	Pharmacy	May 2019
Erin Holt	Public Health	Jan 2019
Nell Lapres	Public Health	Sep 2018
Joginder Madra	Public Health	Sep 2018
Craig Newman	Public Health	Sep 2019
Laura Rappleye	Public Health	Sep 2019

Roll call

• x Work Groups represented out of 14 Work Groups
  • x Work Group not represented

Review Agenda

• Melva Peters reviewed the agenda. There was one PSS addition from

Approval of Minutes from New Orleans Meeting

• New Orleans Minutes
  • David Pyke moved to approve the minutes as posted, Walter Suarez seconded

Anesthesia abstained Vote = xxx, Abstention = 1, Opposed = 0

Announcements

Co-Chair Elections - May 2018

• The following WGs are electing co-chairs this WGM:
  • BR&R
  • CG
  • CQI
  • CBCC
  • HCD
  • PC
• Election Process
  • Election Runner allows each HL7 member subscribed to the main Work Group listserv by Wednesday, January 24, to vote in the co-chair election, regardless of whether you attend the Working Group Meeting. If you cannot attend the WGM but wish to submit a vote for co-chair, do NOT submit an absentee ballot to Linda Jenkins. Any absentee ballots for the co-chair election submitted to Linda Jenkins will not be counted.
  • To be an eligible voter in the election you must be a member and subscribed to the main listserv via the same email that is in our membership database. Eligible voters will receive an email from Election Runner on Monday morning, January 29, with a link for accessing the co-chair election site. Election Runner assigns a unique key and ID to each eligible voter and accepts only one vote submission per link (so forwarding the link to someone who shouldn’t participate won’t work).
  • The election will be open 9 am Central Time on January 29 through 5 pm Pacific Time on Wednesday, January 31. You may submit your vote anytime during that timeframe.
  • Election results will be announced on Wednesday evening to all HL7 members per our usual procedure.

Co-Chair Elections May 2018

• TBD - Deadline to notify HQ of additions/changes/corrections to co-chair openings
• TBD - Call for nominations
• TBD - Nominations close at 5:00 p.m. ET
• TBD - Co-chair statements due by 5:00 p.m. ET
• TBD - Co-chair statements e-mailed to membership

• All individuals interested in running must submit a nomination, including current and interim co-chairs.
• Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Work Groups:

Reminders

• May WGM Room Requests - Due TBD
  • To request meeting room space or respond to a join request, a Co-Chair from each Work Group must go online to the WGM Room Request Application located on the Co-Chair Utilities page at www.HL7.org > Resources > Work Groups > TSC > Utilities > WGM Room Request.
• WGM Minutes must be posted by June 3, 2018

Project Scope Statement Submission Deadline

• Must submit PSS to PMO and Steering Division - Sunday, May 27, 2018
  • Work Groups will need to monitor the progress of their scope statements to ensure that they obtain the necessary US Realm Steering Committee, FMG, Steering Division and TSC approvals before the ballot opening date of August 24, 2018.
• Submit Notice of Intent to Ballot - July 15, 2018
• Please use the latest version of the Project Scope Statement template: Latest Version of PSS

Updates from the TSC

• SD Elections
  • Melva's position expires December 31, 2018
  • TSC stood up Nomination Committee
    • if you are interested in learning more about what is involved - see Floyd or Melva
    • if you are interested in putting your name forward - see Floyd
  • deadline for nominations is June 15, 2018
• Review and approve your DMP
• Review and approve your M&C because of the change in steering divisions DMP Template on Template Site; addendum template present on the template site as well.

Work Group Health Review

• Congratulations to the following WGs:
  • Clinical Genomics
  • Clinical Quality Information
  • Community Based Care and Privacy
  • Emergency Care
  • Patient Care
  • Public Health
  • Pharmacy

New Business

• WG DMP - as noted, each WG must review the new template and agree to work with the new default DMP or submit an addendum with modifications specific to the individual WG.
• SD DMP

Project Scope Statement Votes

• CDS PSS - withdrawn from consideration as it is under revision and review by the FHIR Management Group (FMG). After re-review by the CDS WG (sponsor) and FMG approval, CDS will re-submit to CD for review and approval by evote.
  • Still needs FMG approval
  • CDS PSS

• HL7 RDAM from CIC - to develop a reference DAM that harmonizes the EHR-FM and the CIMI FHIM (Federal Health Information Model).
  • Steve Huffnagel presented the PSS - still needs CIC approval and further discussion before CD can make a decision. Requirements - obtain and sponsor and ask for Public Health as a co-sponsor.
  • Decision deferred.
• Public Health PSS - Bidirectional Services eReferrals (BSeR) - address exchange of information between clinical care EHRs and social service agencies for referrals - an implementation guide using existing HL7 resources. Similar to an IHE project 360X - will include 1 FHIR and 1 CDA use case.
  • John moved to approve the PSS with a recommendation to coordinate with the 360X profile in IHE and to drop the statement "but may involve more as necessary." Walter seconded.
  • Discussion - Emma and Walter provided a friendly amendment to add the statement "do an environmental scan to evaluate existing referral mechanisms in concert with Patient Care to avoid re-work and confusion in the implementation community."
  • John and Walter (mover and seconder) agree with the amendment.
  • Approve xxx, Abstain 0, Opposed 0

CSD Governance

• Merge of Clinical Statement to O&O
  • File:Work Group Change TemplateTSC Clinical Statement.docx
  • Motion - Walter, Second by David to approve merger of Clinical Statement with O&O. xx Approved, 0 Abstentions, 0 opposed.
• DMP - The CD reviewed the existing DMP, specifically changing DESD to CD. Current DMP is located at: http://www.hl7.org/Special/committees/desd/overview.cfm. Melva will update the DMP based on tonight's discussion and circulate for discussion and evote.
• M&C - Melva reviewed the Mission and Charter changes for the steering division. The group discussed the content of the charter and came to consensus on the content and wording. The group discussed two areas not currently managed by the steering division:
  • identify new clinical opportunities and gaps in current HL7 products and escalate as appropriate
  • provide a forum for external clinical groups / user groups to identify workgroups with which they can coordinate their projects.
• Melva will update the M&C and share it with the steering committee members for review and decision.

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

John Roberts moved to adjourn and the motion was approved by acclimation.

The meeting was adjourned at 8:37 PM.

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items